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About the Role

The Program Associate (PA) will support the day-to-day operations of two initiatives, coordinating activities and ensuring effective execution of priorities. This involves arranging meetings, tracking budgets, reviewing proposals, drafting reports, and communicating with stakeholders.

Responsibilities

Manage complex calendars and schedule meetings with internal and external stakeholders.
Coordinate travel arrangements, including booking, itineraries, and expense reporting.
Organize and maintain program files, documents, and internal systems accurately.
Support meeting logistics, prepare agendas and materials, and track follow-ups.
Assist with onboarding and serve as a liaison with internal operations teams (IT, HR, Finance).
Monitor deadlines and follow up on tasks to keep projects on track.
Process proposals, reports, grants, contracts, and invoices/reimbursements from start to finish.
Collaborate with other PAs, IDs, and consultants to create and manage program budgets, and reconcile budget to actuals.
Conduct due diligence on proposals or prospective grantees and review additional information as needed.
Foster information-sharing and learning networks among grantees and thought leaders.
Prepare initial drafts of documents and presentations for internal and external audiences.
Schedule and handle logistics for calls and meetings.
Use respectful and clear language, tone, and style in correspondence.
Act as the point of contact among staff, grantees, and external partners for scheduling.
Serve as a gatekeeper when necessary.
Help manage calendars and plan, coordinate, and ensure schedules are followed and respected.

Requirements

At least two years of experience in a relevant role (administrative/executive assistant, project manager, or grants assistant).
Excellent written, verbal, and digital communication skills.
Experience supporting multiple priorities and juggling various tasks for one or more individuals in a team environment.
Attention to detail and ability to follow tasks through to completion.
Ability to collaborate productively with peers and colleagues and build strong professional relationships.
Knowledge and experience in project management, grants administration, office management/administration, non-profit administration, or government administration.
Intermediate or advanced skills using Microsoft Excel, Word, PowerPoint, Outlook, and Monday.
Familiarity with Asana, Zoom, and Slack.
Deep interest, passion, and commitment to reducing climate change.
Ability to prioritize and be flexible in a fast-paced, constantly evolving, and collaborative environment.
Must be able to remain in a stationary position (at a desk) for at least 75% of the day.
Must be able to use hands and fingers to type.
Must be able to frequently communicate via phone, video, and email and communicate effectively using these methods.

Skills

Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Monday
Asana
Zoom
Slack
Project management
Grants administration
Office management/administration
Non-profit administration
Government administration
Written communication
Verbal communication
Digital communication

Location

San Francisco, CA
Washington, DC

Work Type

Hybrid
Office environment

Experience Level

At least two years of experience

Education Level

Bachelor’s degree strongly preferred
Master’s degree preferred
Equivalent experience will be considered

Salary/Compensations

$70,000 to $80,000 national range
Adjustments made for higher-expense markets (San Francisco Bay Area, New York City, Washington D.C.)

About the Company

Climate change is governed by physical facts—about carbon sources, accumulation, impacts, and timing, and more importantly, about solutions that work. These facts must inform strategy: they show that avoiding dangerous climate change is only possible through strong policy to cut carbon, promptly, in the biggest countries.
To address these issues, Climate Imperative was founded to provide resources to the field of climate policy in this decisive decade.
Climate Imperative is a 501(c)(3) public charity focused on solving the climate crisis at speed and scale by providing funding, technical support, and expertise to win the world's most significant emissions reduction policy decisions this decade.
Climate Imperative operates from two office locations in San Francisco, CA and Washington, DC.
Employees based in those areas work from the office one to three days per week.
We support a hybrid work environment and bring the full team together in person one to two times per year for organization-wide collaboration.

Equal Opportunity

Climate Imperative is committed to diversity, equity, & inclusion and to a transparent recruitment process that fosters belonging.
Our goal is to hire and advance people regardless of race, gender, ability, sexual orientation, age, citizenship status, military service, medical condition, and any other protected characteristic under local, state, or federal law.
We encourage people from all backgrounds to apply.
We are committed to an accessible employee experience. If at any time you need a reasonable accommodation, please contact jobs@climateimperative.org.