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About the Role

This is an entry-level position focused on performing various clerical and data entry functions per company and government guidelines and regulations.

Responsibilities

• Preparing folders for new student arrivals
• Establishing and maintaining files for recording students' academic and Career Technical Training Progress, pay status, travel, clothing allowance status, attendance reports, and other required information
• Maintaining accurate accountability of records in correlation with (CIS) Center Information Systems, including tracking and follow-up of missing documentation via weekly audits, in compliance with the Center's Quality Assurance Plan
• Reviews for accuracy and processes transportation requests for students and new arrivals
• Process student travel itineraries
• Distributes tickets and completes meal money requests as needed
• Answers routine questions regarding students' leave time, transportation, clothing allotments, etc.
• Maintain files on correspondence sent, received, and/or that requires further actions
• Completing weekly auditing functions.
• Other pertinent tasks as assigned by the department manager.

Requirements

• Must possess a valid driver’s license with an acceptable driving record.

Skills

• Meticulous documentation and record-keeping skills, and attention to detail
• Excellent time management skills
• Ability to multi-task; strong organizational skills
• Working knowledge of records management practices and procedures
• Knowledge of computerized records-keeping systems
• Proficient in using Microsoft Word, Excel, PowerPoint, Outlook, etc.
• Ability to effectively operate office equipment
• Reading, writing, and communicating fluently in English
• Hearing and speaking to express ideas and/or exchange information in person, or over the telephone
• Seeing to read labels, posters, documents, PC Screens, etc.
• Sitting, standing, moving about, or walking for occasional or frequent periods
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment
• Kneeling, bending at the waist, stooping, and reaching overhead
• Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects

Location

• Onsite

Work Type

• Full-time

Experience Level

• Entry-level
• One year of recordkeeping or clerical experience

Education Level

• High School Diploma or GED

Salary/Compensations

• Compensation is based on experience.

Benefits

• Medical Coverage with Reduced Rates for Employees
• Dental and Vision
• Life and Accidental Death & Dismemberment (AD&D)
• Long-Term and Short-Term Disability Insurance
• Accident Insurance (dismemberment, dislocation, or fracture) on or off the job
• Critical Illness Insurance
• Hospital Indemnity Insurance (supplements your medical plan)
• 401K Retirement Plan
• Employee Assistance Program (EAP)
• Flex Spending Accounts (FSA)
• Paid Vacation and Sick Time
• 12 Paid Holidays
• Free access to our Weight and Cardio Rooms and low-cost meals from our dining hall ($3.00 per meal) daily.

About the Company

• Discover Job Corps: who we are, what we do, who we serve, eligibility requirements, and more. https://oneonta.jobcorps.gov/

Equal Opportunity

• Oneonta Job Corps provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.
• As of September 17, 2023, under the NYS DOL Pay Transparency Law, employers are prohibited from retaliating against employees who discuss their compensation with coworkers.