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About the Role
We are seeking a Senior Accounts Payable Accountant to support the organization's accounts payable, supplier payment, and treasury functions. This position is responsible for ensuring the accurate recording, reconciliation, payment, and reporting of vendor obligations while maintaining strong internal controls and compliance with company policies. The ideal candidate will bring a combination of accounts payable, accounting, and treasury experience, with the ability to work independently in a deadline-driven environment and collaborate effectively across multiple departments.
Responsibilities
- Review, code, and process vendor invoices for operating expenses.
- Verify invoice details, supporting documentation, approvals, coding, and accounting treatment.
- Ensure expenses are accurately recorded by account, department, entity, currency, and accounting period.
- Maintain vendor master data and support vendor onboarding and maintenance activities.
- Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues.
- Monitor accounts payable aging and communicate overdue or unresolved items requiring attention.
- Identify potential accruals and support month-end expense recognition processes.
- Execute supplier payment activities, including ACH, wire transfers, and other approved disbursement methods.
- Review payment requests to ensure accuracy, appropriate approvals, supporting documentation, and adherence to due dates.
- Support payment release processes in accordance with internal controls and segregation-of-duty requirements.
- Maintain payment schedules, tracking reports, and supporting documentation.
- Investigate failed payments, banking exceptions, and supplier inquiries.
- Coordinate with banking and treasury contacts regarding payment timing, cash needs, and exception resolution.
- Prepare journal entries and supporting schedules related to accounts payable, supplier liabilities, cash disbursements, bank activity, and other assigned areas.
- Reconcile subledger activity to the general ledger and resolve reconciling items.
- Prepare balance sheet reconciliations and ensure timely follow-up on outstanding items.
- Assist with monthly, quarterly, and year-end close activities, including accruals, cut-off procedures, account analysis, and reporting support.
- Support audit requests, compliance reviews, and internal control testing.
- Maintain strong controls surrounding vendor maintenance, payment approvals, banking information, and transaction processing.
- Ensure accounting records and supporting documentation remain complete, organized, and audit-ready.
- Develop and maintain procedures, checklists, and recurring close schedules.
- Recommend process improvements, automation opportunities, and reporting enhancements.
- Participate in ERP, workflow, banking, and system improvement initiatives.
- Provide guidance and support to junior accounts payable staff as needed.
Requirements
- Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent professional experience.
- 5+ years of progressive experience in accounts payable, accounting, treasury operations, supplier payments, or related areas.
- Strong understanding of invoice processing, accruals, journal entries, account reconciliations, and month-end close.
- Experience processing ACH payments, wire transfers, and other electronic payment methods.
- Knowledge of internal controls, approval workflows, vendor management, and audit support.
- Advanced Excel skills and experience working with large volumes of financial transactions.
- Strong analytical, organizational, and problem-solving abilities.
- Ability to manage multiple priorities and drive issues through resolution with minimal supervision.
Skills
- Accounts Payable
- Accounting
- Treasury Operations
- Supplier Payments
- Invoice Processing
- Accruals
- Journal Entries
- Account Reconciliations
- Month-End Close
- ACH Payments
- Wire Transfers
- Electronic Payment Methods
- Internal Controls
- Approval Workflows
- Vendor Management
- Audit Support
- Advanced Excel
- Financial Transactions
- Analytical Skills
- Organizational Skills
- Problem-Solving
- Priority Management
Location
- Melville, NY
Work Type
- Permanent
- Hybrid
Experience Level
- Senior
- 5+ years
Education Level
- Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent professional experience.
Salary/Compensations
- $75000.00 - $85000.00/yr
Benefits
- Medical
- dental & vision
- Hospital plans
- 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid Short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Transportation benefits
- Employee Assistance Program
- Tuition Assistance
- Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)
About the Company
- Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
Equal Opportunity
- The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
- If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
- Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
- We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.