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About the Role
The Administrative Aide will provide administrative support to the AIDS Institute Office of Quality Initiatives (OQI). The incumbent will coordinate meetings, assist with logistics for events, make travel arrangements, transcribe and type documents, and maintain filing systems.
Responsibilities
- Coordinate recurring and ad hoc meetings, including notifying invitees.
- Assist with logistics for conferences, teleconferences, webinar/Zoom sessions, and training sessions.
- Make travel arrangements, prepare travel itineraries, and ensure accurate and timely reimbursement.
- Transcribe, edit, and type various documents.
- Maintain manual and automated filing systems.
- Perform other appropriate related duties.
Requirements
- Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.
- Valid and unrestricted authorization to work in the U.S. is required.
- Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
- Travel up to 10% of the time will be required.
- Must reside within a reasonable commuting distance of the official work location.
- Must be located in or willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.
Skills
- Experience writing meeting summaries
- Tracking travel expenditures
- Organizing complex meeting schedules
- Administratively and logistically supporting public health initiatives
- Communicating with both external and internal leadership
- Coordinating and communicating about reimbursements, travel, and events with participants
- Coordinating administrative needs with federal funders
Location
- New York City, Nassau, Rockland, Suffolk, or Westchester Counties
- New York
- New Jersey
- Connecticut
- Massachusetts
- Vermont
Work Type
- Hybrid work schedule
- Onsite work for the first two weeks
- 50% telecommuting schedule after initial two weeks
Experience Level
- P13
Education Level
- Bachelor's degree in a related field
- Associate's degree in a related field
Salary/Compensations
- $52,979.00 Annually
- $4,000 annual downstate adjustment for specific New York locations
Benefits
- Health, dental and vision insurance
- Flexible benefit accounts (Medical, dependent care, adoption assistance, parking and transit)
- Generous paid time off (Paid federal and state holidays, paid sick, vacation and personal leave)
- Tuition support
- Retirement Benefits (New York State and Local Retirement System, New York State Deferred Compensation Plan)
- Postretirement Health Benefits Plan
- Employee Assistance Program
About the Company
- Health Research, Inc. (HRI) is a dynamic non-profit organization that plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
- HRI's mission is to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.
Equal Opportunity
- Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
- HRI participates in the E-Verify Program.