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About the Role
Knight Frank is seeking a highly motivated Executive Assistant to provide 1:2 support to the Head of Mortgages and the Head of Governance, Risk & Compliance. This role involves proactively managing a broad range of day-to-day activities, offering discreet, diplomatic, and efficient right-hand support, and exercising sound judgment on behalf of the Partners.
Responsibilities
- Manage diaries and schedules for two Partners, anticipating conflicts and prioritizing tasks.
- Coordinate internal and external meetings, including room bookings and video-conferencing.
- Prepare briefing notes, documents, and presentations for meetings.
- Attend meetings to take minutes, circulate actions, and track follow-up items.
- Create PowerPoint presentations for various stakeholders.
- Screen, prioritize, and respond to emails and calls on behalf of the Partners.
- Maintain organized inboxes and digital filing systems.
- Arrange UK and overseas travel, including transport, accommodation, and itineraries.
- Collate, process, and submit expense reports for the Partners.
- Track and prioritize KFF Board actions with the Senior Executive Assistant.
- Process annual leave requests for the Partners' teams and maintain holiday trackers.
- Act as an ambassador for the Partners and Knight Frank Finance.
- Maintain collaborative relationships with clients, business partners, managers, and employees.
- Liaise with IT to troubleshoot system issues for the Partners.
- Provide ad hoc support to the Senior Executive Assistant.
- Manage the appraisal process on behalf of the Partners.
- Collaborate with the EA team, sharing best practices and providing cover.
- Contribute to the development of EA team processes and standards.
- Support the coordination of internal and external events.
- Coordinate ad hoc projects as directed by the Partners or Senior Executive Assistant.
Requirements
- At least five years of experience in an EA or PA role, preferably within financial or professional services.
- Proven experience in complex diary management at a senior level.
- Strong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
- Excellent organizational skills with the ability to manage competing priorities calmly and efficiently.
- A highly professional, discreet, and diplomatic approach with sound judgment in handling confidential information.
- Confident written and verbal communication skills, including minute-taking and action tracking.
- A collaborative, flexible team player keen to contribute to a growing EA community.
Skills
- Microsoft 365
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- Diary Management
- Minute-taking
- Action Tracking
- Communication
- Organization
- Discretion
- Diplomacy
- Judgment
Location
- London
Work Type
- Full-time
Experience Level
- Senior Level
Salary/Compensations
- Competitive Salary
About the Company
- Knight Frank Finance operates as a specialist division of Knight Frank LLP, delivering bespoke property finance solutions across UK and international markets.
- The business is part of one of the world’s leading independent real estate consultancies.
- Knight Frank Finance offers comprehensive property finance services, including large loan arrangements, equity release, and tailored funding structures for high-net-worth individuals.
- The team is recognized as a market leader in the large-loan and complex financing space through long-standing relationships with private banks and lenders.
- Clients are central to the business, with relationships built on trust, discretion, and a deep understanding of individual circumstances.
- The team provides strategic guidance across Prime Central London, the Home Counties, and key international markets.
- Knight Frank Finance fosters an environment where expertise, innovation, and client focus thrive.
- The team collaborates with colleagues across Knight Frank’s global network to ensure a seamless client experience.
- Knight Frank is a leading independent real estate consultancy.
- Knight Frank Finance provides specialist mortgage and finance advice, combining expert knowledge with a highly personal client service.