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About the Role
Responsible for providing administrative and clerical support to ensure the efficient daily operation of the main office. This includes assisting with correspondence, answering telephone calls, greeting visitors, and supporting employees with routine administrative tasks.
Responsibilities
- Oversee and support all administrative duties in the office and ensure the office is operating smoothly.
- Act as the primary monitor for phone calls and admittance to the administration building.
- Manage office supplies inventory and place orders as necessary.
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Receive and sort incoming mail and deliveries, and manage outgoing mail.
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
- Schedule the use of the meeting space in the administration building.
- Make all travel arrangements for employees in St. Lawrence County for trainings, conference or any other business-related travel.
- Ensure documents are filed accurately and in a timely manner.
- Maintain the confidentiality and security of sensitive documents and records.
- Perform daily fingerprinting for Idemia/Identigo.
- Assist the Human Resource Department as directed.
- Assist the Transportation department with transportation / transit monies to include daily bank runs / deposits.
- Assist the Finance Department as directed.
Requirements
- Associate’s Degree in Business or related field with 1-3 years office management experience preferred.
- High School Diploma with 5 years’ experience with customer service, and clerical responsibilities.
- Highly proficient computer and organizational skills.
- Must possess positive communication skills.
- Ability to deal effectively and interact comfortably and confidently with executive management as well as the public and business partners.
- A reasonable combination of education and practical work experience that demonstrates the ability to perform the essential functions of the position will be considered.
- Competent with Microsoft Office 360, Zoom/Teams or other meeting platforms.
- Ability to take relevant notes at meetings and then produce accurate meeting minutes in a timely manner.
- General understanding of the varied supports and services of the agency.
- Competent in typing of reports and documents.
- Authorized to work in the United States.
Skills
- Organizational Skills
- Communication Skills
- Time Management Skills
- Familiarity with Microsoft Office
- Dictation Skills
Location
- St. Lawrence County
Work Type
- Monday- Friday (7:30am-4:00pm)
- Flexible to the needs of the agency
- Occasional local travel
Experience Level
- 1-3 years office management experience preferred
- 5 years’ experience with customer service, and clerical responsibilities
Education Level
- Associate’s Degree in Business or related field
- High School Diploma
About the Company
- The Arc Jefferson – St. Lawrence has and will continue to provide all employees and applicants’ equal opportunity in the manner provided by law in all aspects of employment regardless of their age, race, creed, color, national origin, sexual orientation, disability, genetic predisposition, or carrier status, or marital status.
- These individuals will be recruited, referred for hiring consideration, and employed with regard to the positive and appropriate utilization of their skills and capabilities.
- Qualified employees will be afforded non-discriminatory consideration for promotion and job advancement, and there will be no discrimination with regard to assignments, rates of pay, promotions, transfers, training, termination, accessibility, working conditions, and benefits.
Equal Opportunity
- The Arc Jefferson – St. Lawrence has and will continue to provide all employees and applicants’ equal opportunity in the manner provided by law in all aspects of employment regardless of their age, race, creed, color, national origin, sexual orientation, disability, genetic predisposition, or carrier status, or marital status.
- These individuals will be recruited, referred for hiring consideration, and employed with regard to the positive and appropriate utilization of their skills and capabilities.
- Qualified employees will be afforded non-discriminatory consideration for promotion and job advancement, and there will be no discrimination with regard to assignments, rates of pay, promotions, transfers, training, termination, accessibility, working conditions, and benefits.