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About the Role
We are seeking a motivated, detail-oriented Bookkeeper/Administrative Assistant to join our Finance team. This role supports financial operations across the Nation’s non-gaming enterprises, including manufacturing, retail, and regulated cannabis operations. The primary focus is assisting with the management of day-to-day financial data and record-keeping, including account reconciliations. The ideal candidate brings a strong understanding of bookkeeping, data entry, inventory controls, financial operations, and compliance, with the ability to work cross-functionally in multi-site environments.
Responsibilities
- Review and verify daily sales records, activity records, and credit card transactions; log all records into Quickbooks
- Support accurate financial reporting related to inventory and cost of goods
- Assist with reconciliations, documentation, and inventory-related reporting
- Support month-end/year-end close and internal/external audits
- Follow financial policies, internal controls, and approval workflows
- Greet and welcome all guests, clients, and vendors professionally, determine the nature of their visit, and direct them to the appropriate personnel
- Answer, screen, and route incoming phone calls on a multi-line switchboard system; take and distribute accurate messages
- Receive, sort, and distribute daily mail, packages, and deliveries; manage outgoing mail and courier services
- Maintain a clean, organized, and professional reception area and meeting rooms
- Make bi-weekly visits to all CN business locations to collect correspondence, files, and other documents
- Assist with general administrative tasks as needed
- Conduct periodic physical inventory counts, including cycle counts and year-end inventory processes
- Verify physical inventory against system records and investigate discrepancies; monitor inventory variances, identify root causes, and recommend corrective actions
- Collaborate with on-site managers to ensure accurate inventory tracking and accountability
- Support inventory audits, cycle counts, and internal reviews
- Ensure compliance with financial policies and regulatory requirements, including regulated industries
- Work closely with Director of Finance, Director of Operations, and on-site leadership teams
- Provide guidance to site-level staff on inventory procedures and best practices
- Communicate findings, risks, and recommendations clearly and professionally
Requirements
- At least 2 years of experience in bookkeeping, financial operations, cost accounting, or a related field
- Experience supporting multi-location operations preferred
- Experience in regulated industries (manufacturing, retail, cannabis, or similar) a plus
- Proficiency with ERP systems and Microsoft Excel required
- Excellent attention to detail and organizational skills
- Strong communication and interpersonal abilities
- Ability to work independently and manage multiple priorities
- Willingness and ability to travel regularly between business locations
- Valid Driver’s License and clean driving record are required
- Will require lifting and movement of inventory items
- Work performed in offices, warehouses, retail, and production environments
- May require standing, walking, bending, and lifting during inventory counts
Skills
- Bookkeeping
- Financial operations
- Data entry
- Inventory controls
- Compliance
- Reconciliation methods
- Financial reporting
- ERP systems
- Microsoft Excel
- Attention to detail
- Organizational skills
- Communication
- Interpersonal abilities
Location
- Geneva, NY
Work Type
- Onsite
- Travel
Experience Level
- Associate’s degree
- 2+ years of experience
Education Level
- Associate’s degree in accounting, Finance, Business Administration, or a related field
About the Company
- Supports financial operations across the Nation’s non-gaming enterprises, including manufacturing, retail, and regulated cannabis operations.