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About the Role
PRI is seeking a Payroll and Benefits Specialist to manage payroll and benefits end-to-end for 150-200 employees across three companies. This role involves running payroll cycles, administering benefits and retirement plans, handling year-end processes and statutory remittances, and reconciling systems. The ideal candidate will be an expert in payroll compliance, take pride in accuracy, and enjoy owning a process completely.
Responsibilities
- Process full-cycle payroll on schedule for all three companies, including salaried, hourly, and field staff, overtime, allowances, taxable benefits, and commissions and bonuses.
- Administer new hires, changes, leaves, terminations, and Records of Employment accurately and on time.
- Calculate and remit source deductions, workers' compensation, Employer Health Tax, and other provincial and federal remittances for each entity.
- Complete year-end processes including T4s, T4As, reconciliations, pension adjustments, and WCB and EHT annual returns for each company and province.
- Reconcile payroll to the general ledger each cycle and prepare payroll journal entries, accruals, and reports for finance.
- Respond to employee payroll questions and inquiries from CRA, Service Canada, and provincial agencies.
- Administer the group benefits plan, including enrolments, changes, terminations, premium reconciliation, and carrier invoices.
- Administer group retirement plan contributions, matching, and remittances.
- Support employees with benefits questions, leaves, disability claims, and return-to-work coordination.
- Support annual benefits renewal, including data, cost analysis, and plan communication.
- Own the payroll system (Payworks) and ensure employee data alignment between payroll, HR, and finance systems.
- Support the firm's transition to a new HR platform.
- Maintain payroll practice compliance with employment standards and tax rules in each province.
- Document payroll procedures to ensure clean and efficient processing.
- Maintain confidentiality and strong controls over payroll data and approvals.
Requirements
- Payroll Compliance Professional (PCP) designation from the National Payroll Institute, or completion in progress.
- 5 or more years of full-cycle Canadian payroll experience, including year-end, for an organization of 100 or more employees.
- Experience running payroll across multiple provinces and multiple legal entities.
- Hands-on experience administering group benefits and retirement plans.
- Strong knowledge of CRA requirements, provincial employment standards, workers' compensation, and EHT.
- Advanced Excel skills and comfort reconciling payroll to the general ledger.
- Meticulous accuracy, discretion with confidential information, and the organization to hit every deadline without being chased.
- Payworks experience, or another mid-market Canadian payroll platform (preferred).
- Payroll Leadership Professional (PLP) designation, or progress toward it (preferred).
- Experience in a professional-services or engineering firm with billable staff and project-based time entry (preferred).
- Experience with payroll system implementations or HRIS integrations (preferred).
- Exposure to US payroll or cross-border employees (preferred).
Skills
- Full-cycle payroll processing
- Benefits administration
- Retirement plan administration
- Year-end payroll processing
- Statutory remittances and filings
- Payroll system reconciliation
- General ledger reconciliation
- Payroll system ownership
- HRIS integration
- Excel
- Payroll compliance
- Canadian payroll
- Multi-province payroll
- Multi-entity payroll
Location
- Toronto, ON
- Kelowna, BC
Work Type
- Full-time
- Permanent
Experience Level
- 5+ years of full-cycle Canadian payroll experience
Education Level
- Payroll Compliance Professional (PCP) designation or in progress
- Payroll Leadership Professional (PLP) designation or progress toward it (preferred)
Benefits
- Competitive compensation
- Comprehensive benefits
- Support for NPI designation and professional development
About the Company
- PRI is a multidisciplinary engineering and environmental consulting firm with offices across British Columbia, Alberta, Nova Scotia, and Ontario.
- PRI is part of a group of related companies.
- PRI is investing in modern HR and finance systems.
- PRI leaders value the HR and finance function.
Equal Opportunity
- PRI is an equal-opportunity employer committed to building a diverse and inclusive team.
- PRI welcomes applications from all qualified candidates.
- PRI particularly encourages applications from Indigenous professionals.