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About the Role
Provides administrative support to the Mission Sector, Mission Office and Campus Ministry. Assists with regular and extraordinary programming from the sector and advances administrative work related to financial processes, liturgical materials, and managing workflow of student workers.
Responsibilities
- Serve as the initial contact for visitors to campus ministry.
- Maintain a working relationship with collaborators in various university departments.
- Provide clerical support and perform receptionist and secretarial duties.
- Utilize basic computer skills, including Microsoft Office and Google Suite, and department-related software programs and respective office equipment.
- Provide administrative support to both the Director of Mission Integration and the Director of Campus Ministry, such as answering telephones, scheduling appointments, greeting visitors, and answering sector-related questions.
- Assist with liturgical ministry at Alumni Chapel, such as Sunday Mass materials, contacts, prayer requests, and funerals.
- Assist with large University Masses and events in Alumni Chapel or on campus.
- Order flowers and all supplies for Alumni Chapel, schedule piano tuning and bell maintenance when needed.
- Submit part-time paperwork for Chapel temporary employees and maintain payroll for them.
- Submit work orders for Alumni Chapel and Campus Ministry.
- Maintain budget spreadsheets in the shared drive for Campus Ministry, Mission and Alumni Chapel.
- Supervise, train, schedule, and maintain payroll for student employees.
- Schedule daily and Sunday Mass intentions for Alumni Chapel.
- Assist with programs and events conducted by each department as needed.
- Process weekly deposits for Sunday collection, Mass intentions, weddings, and events.
- Process reimbursements, purchase orders, and expense reports.
- Assist the Campus Minister when needed.
- Perform other duties as assigned.
- Assist the Director of Mission Integration with the Vincentian Mission Institute, Mission Committee, and Vincentian Excellence Initiative for mission formation.
- Coordinate aspects of the three-day conference for the Vincentian Mission Institute on campus.
- Assist with the Vincentian Scholars Program, such as, scheduling, room assignments, and events.
- Maintain confidentiality of information, including but not limited to, student and employee personal information, student grades, for example, both during and after their employment with the University.
- Answer telephones, take messages, screen visitors, schedule appointments, maintain office calendar.
- Create, input and maintain spreadsheets, databases, correspondence and documents.
- Administer aspects of liturgical events and programs.
- Perform administrative tasks such as, requisitions, deposits, and submitting forms for reimbursements.
Requirements
- Ability to read and comprehend the English language sufficiently to be able to read and understand various forms, documentation, files and information.
- Budget management skills.
- Proficiency in handling various office machines including but not limited to; keyboard, calculator, computer, copier and fax machine.
- Ability to receive telephone calls, respond to injuries and effectively communicate with others.
- Excellent organizational skills with attention to detail.
- Ability to perform all the essential job functions accurately with minimal direct supervision.
- Ability to display sound judgment to ensure timely processing and completion of assigned tasks.
- High school diploma required.
- A minimum of 3-5 years of experience performing similar tasks is required.
Skills
- Microsoft Office
- Google Suite
- Computer skills
- Keyboard
- Calculator
- Computer
- Copier
- Fax machine
Experience Level
- 3-5 years
Education Level
- High school diploma
- Associates Degree preferred
Benefits
- Low-cost health benefits
- 403b employer contribution
- Affordable tuition at Niagara University for you
- Discounted tuition for eligible immediate family members
- Holidays
- PTO
- Free parking
- On-site dining options
- Free coffee at Tim Horton's and Starbucks
About the Company
- Campus life is vibrant and offers free parking, on-site dining options, and fresh coffee at Tim Horton's and Starbucks, all in a beautiful park-like setting.
- If you'd like to know more, check out all of the NU Facts.