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About the Role
Project Management is central to delivering exceptional work at Inizio Evoke, driving operational excellence and ensuring high-quality, efficient, and accountable project execution. The Associate Director, Project Management is a strategic leader overseeing complex projects, managing business portfolios, and guiding multidisciplinary teams. This role partners with Account Leadership and department leads to direct project scope, process, timelines, budgets, and resources, while also strengthening operational processes, identifying efficiencies, developing talent, and aligning agency capabilities with client objectives.
Responsibilities
- Provide strategic oversight and leadership across a portfolio of complex projects and client accounts, ensuring successful execution from initiation through completion.
- Serve as a senior operational partner to Account Leadership, providing guidance on project strategy, scope, timelines, budgets, resources, and delivery expectations.
- Lead complex, high-priority initiatives requiring coordination across multiple functional teams, agency partners, and external vendors.
- Establish project management standards, workflows, and best practices to ensure consistency, quality, and operational efficiency.
- Anticipate project challenges, proactively identify risks, and develop solutions to mitigate potential impacts to scope, timelines, budgets, and deliverables.
- Ensure projects follow established business processes, adapting workflows when business needs require flexibility.
- Oversee quality control throughout the project lifecycle, ensuring deliverables meet agency standards and client expectations.
- Provide oversight of medical, legal, and regulatory (MLR) submission preparation and processes, ensuring compliance with client-specific requirements.
- Maintain visibility into project health and provide clear, proactive communication and reporting to internal leadership and clients.
- Drive continuous improvement initiatives that enhance project execution, team collaboration, and overall agency operations.
- Provide financial oversight across assigned accounts and projects, ensuring work is appropriately scoped, staffed, and delivered within established budgets.
- Develop and oversee project staffing plans, resource forecasts, and budget projections in partnership with Account Leadership, Finance, and Resource Management.
- Monitor project and campaign financials, identifying budget risks, scope changes, and opportunities to improve profitability.
- Lead monthly financial reconciliation and forecasting discussions, ensuring alignment between project progress, resource utilization, and financial performance.
- Partner with Finance to develop and present accurate budget reporting and financial updates to clients and internal stakeholders.
- Oversee resource planning and allocation, partnering with Resource Management and department leads to prioritize competing business needs.
- Evaluate resource needs across the portfolio and proactively identify staffing gaps, capacity constraints, and opportunities for operational efficiencies.
- Manage external agency and vendor relationships, ensuring alignment on scope, timelines, budgets, and deliverables.
- Build strong relationships with Account Leadership, Creative, Strategy, Medical, Technology, Operations, Finance, and other internal partners.
- Serve as a trusted operational advisor, providing recommendations and solutions that support client objectives and agency goals.
- Communicate project status, risks, financial performance, and key milestones with transparency and confidence.
- Partner with Account Leadership to establish realistic expectations around scope, timing, resources, and deliverables.
- Lead internal and external project discussions, ensuring teams remain aligned, accountable, and focused on successful delivery.
- Present project management capabilities, processes, and operational recommendations to internal stakeholders and clients as needed.
- Foster a collaborative environment that promotes accountability, proactive communication, and strong cross-functional partnerships.
- Provide day-to-day leadership, mentorship, and development to Project Management team members.
- Manage, coach, and develop direct reports through regular one-on-ones, performance feedback, and ongoing professional development.
- Support the growth of Project Management talent by sharing best practices, providing guidance, and identifying opportunities for increased responsibility and ownership.
- Help establish clear expectations, accountability, and consistent execution standards across the Project Management team.
- Identify opportunities to improve team structure, workflows, and processes to support evolving business needs.
- Foster a positive, collaborative team culture that encourages problem-solving, ownership, and continuous learning.
Requirements
- 7+ years of project management experience, preferably within a pharmaceutical advertising, healthcare communications, or life sciences agency.
- Pharmaceutical marketing agency experience required; Agency of Record (AOR) experience strongly preferred.
- Demonstrated experience leading complex, cross-functional projects and managing large portfolios of business.
- Proven ability to provide operational leadership and strategic guidance to Account Leadership and multidisciplinary teams.
- Experience overseeing project financials, including budget development, forecasting, reconciliation, resource planning, and financial reporting.
- Demonstrated success managing multiple vendors and agency partners, including oversight of timelines, budgets, deliverables, and execution.
- Experience leading, mentoring, and developing project management professionals.
- Strong understanding of pharmaceutical marketing workflows, including medical, legal, and regulatory review processes.
- Advanced proficiency with project management and financial management platforms.
- Experience with Microsoft Project, Smartsheet, or comparable project management tools.
- Advanced Microsoft Excel skills.
- Demonstrated ability to lead process improvement initiatives and implement operational efficiencies.
- Exceptional organizational, problem-solving, communication, and leadership skills.
- Ability to navigate competing priorities, influence stakeholders, and make sound decisions in a fast-paced agency environment.
Skills
- Project Management
- Operational Excellence
- Cross-functional Team Leadership
- Client Relationship Management
- Financial Oversight
- Resource Planning
- Budget Management
- Risk Management
- Process Improvement
- Talent Development
- Pharmaceutical Marketing
- Medical, Legal, and Regulatory (MLR) Processes
- Microsoft Project
- Smartsheet
- Microsoft Excel
- Strategic Thinking
- Problem-Solving
- Communication
- Leadership
Location
- Remote
Work Type
- Remote
- Full-time
Experience Level
- Associate Director
- 7+ years
Education Level
- Bachelor's degree
Salary/Compensations
- $120,000—$135,000 USD
Benefits
- Exceptional range of flexible benefits
- Personal support
- Tailored learning and development opportunities
About the Company
- At Inizio Evoke, we come together—to do the best work, in the best possible place. We're all in. Because it's everyone's role to make health more human™.
Equal Opportunity
- Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.