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About the Role
This role supports the changing way Fremantle does business by increasing AI adoption across all back-office functions. You will identify and embed AI solutions to drive efficiencies, coordinate the department lead, and ensure projects stay on track.
Responsibilities
- Run regular check-ins with labels and head-office functions to surface pain points and opportunities.
- Translate business needs into clear, buildable requests.
- Coordinate the Head Office Productivity Working Group and Head Office Functional Productivity Group, including agendas, actions, minutes, and follow-up.
- Chase open actions across all working groups to keep the program moving.
- Own and maintain the master register of ideas, in-flight builds, and live automations.
- Track adoption, usage, and time-saved data for live tools.
- Onboard new champions and maintain the champions network directory.
- Coordinate logistics for showcase/competition events.
- Maintain the communication channel for AI productivity updates and wins.
- Coordinate scheduling of upskilling sessions with HR's L&D team.
- Act as the first point of contact for teams asking where to start with AI tools.
- Flag risks, blockers, and slipping timelines to the Productivity AI Lead.
- Own visibility of the overall program calendar and timeline.
Requirements
- 2–5 years in a coordination, project support, operations, or program administration role, ideally in a fast-paced or matrixed organization.
- Exceptional organization skills, able to juggle multiple workstreams, meetings, and deadlines.
- Experience coordinating regular meetings or working groups end-to-end (scheduling, agendas, minutes, action logs, follow-up).
- Ability to keep a tracker or register accurate and up-to-date, and pull simple progress reports.
- Good working knowledge of Excel or Google Sheets, including filters, simple formulas, and basic charts.
- Comfortable following up with colleagues at all levels politely and persistently.
- Clear, friendly written and verbal communication skills.
- Ability to build relationships across different teams and seniorities.
- Regular user of everyday AI tools (e.g., ChatGPT, Copilot, Gemini, Claude) with a genuine interest in their application.
- Ability to spot and flag risks, blockers, or slipping timelines early.
Skills
- Coordination
- Project Support
- Operations Administration
- Program Administration
- AI Tool Usage
- Communication
- Relationship Building
- Excel
- Google Sheets
Location
- Remote
Work Type
- Full-time
Experience Level
- Mid-level
Benefits
- Generous company pension
- Summer Fridays
- Audience tickets
- Employee assistance program
- Access to free courses and training
- EV scheme
- Cycle to work scheme
- Season ticket loan
- Business coaching sessions
- Volunteer days
About the Company
- Fremantle is a powerhouse of the TV and Film industry, one of the world’s largest and most successful creators, producers, and distributors of Entertainment, Drama & Film and Documentaries.
- Fremantle's purpose is Creating the Extraordinary, Together, telling stories that connect people globally and reflecting the diversity of the world.
- Fremantle is part of RTL Group, a global leader across broadcast, content, and digital, itself a division of the international media giant Bertelsmann.