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About the Role
The Executive Assistant plays a critical role in supporting the administrative, operational, and strategic functions of the Vice Dean’s Office. This position requires exceptional organizational, communication, and interpersonal skills, and a high level of discretion and professionalism. The Executive Assistant will serve as a key liaison between the Vice Dean and internal and external stakeholders, ensuring the efficient coordination of daily activities and long-term initiatives.
Responsibilities
- Maintain confidential salary information and letters for Adjunct faculty, Professors of Practice, and Visiting Professors.
- Maintain records related to the BLS instructional program, including course syllabi, faculty annual reports, accreditation, and similar matters.
- Prepare academic materials for Board of Trustees meetings.
- Assist the BLS Status Committee in its preparation of materials for its meetings on contract renewal, promotion, and tenure and preparing such information for BOT meetings.
- Assist and support the work of all faculty committees in their preparation of committee materials and work product.
- Prepare CLE certifications for all faculty.
- Update all major academic policy documents, including the Student Handbook, Faculty Handbook, Adjunct Handbook, and Regulations on Tenure and Promotion.
- Liaise with Registrar, HR, Finance, Communications regarding faculty charges, adjunct faculty hiring, and numerous administrative matters pertaining to the faculty or academic program.
- Prepare certain materials related to official BLS events, such as Convocation and Graduation, including Graduation Prizes and the Graduation Program.
- Maintain records, including correspondence between the Vice Dean and students regarding academic policies.
- Manage work-related travel, reimbursements, and paperwork for the Vice Dean.
- Assist the Vice Dean with the Vice Dean’s calendar and setting up meetings, including hybrid/remote meetings from the dean’s conference rooms.
- Provide classroom assistance to the Vice Dean regarding the Vice Dean’s course, including tracking attendance, posting materials on Canvas, and arranging for Zoom recordings as needed.
- Provide assistance to the Vice Dean regarding the Vice Dean’s own scholarly activities.
Requirements
- Bachelor’s degree required
- Minimum of 3 years experience in high-level administrative support
- 5-7 years’ experience in higher education
- Excellent organizational and time management skills
- Strong ability to manage multiple priorities
- High level of professionalism, discretion and confidentiality
- Strong interpersonal skills
- Ability to adapt to shifting priorities and manage competing deadlines in a fast-paced environment
- Proficiency with Microsoft Office, Zoom, Outlook, and document sharing tools
- Familiarity with student services functions and academic administration
- Demonstrated ability to work with students, faculty, and staff in a diverse environment
- Experience coordinating events and managing logistics
- Ability to anticipate issues and proactively solve problems
- Knowledge of FERPA
- Experience using Student Information Systems, and in particular, Colleague
Skills
- Organizational skills
- Time management skills
- Communication skills
- Interpersonal skills
- Discretion
- Professionalism
- Confidentiality
- Ability to manage multiple priorities
- Adaptability
- Problem-solving
- Microsoft Office proficiency
- Zoom proficiency
- Outlook proficiency
- Document sharing tools proficiency
Location
- Downtown Brooklyn, New York
Work Type
- Full-time
- On-site
Experience Level
- 3+ years in high-level administrative support
- 5-7 years in higher education
Education Level
- Bachelor’s degree
Salary/Compensations
- $67,500 - $75,000
Benefits
- Sick, personal and vacation paid time off
- Generous retirement plan
- Dependent tuition scholarship Pre K- undergraduate college
- Additional summer Friday PTO
About the Company
- Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York.
- The Law School’s size, vibrant employee and student population, and commitment to training the next generation of lawyers and promoting social justice, will offer a candidate the opportunity to develop and diversify practical skills and participate firsthand in operating a successful educational institution.
Equal Opportunity
- It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.