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About the Role
The Human Resources Assistant provides administrative and operational support to the Human Resources Department, assisting with various office administration functions. This role is essential for supporting recruitment, onboarding, employee engagement, record maintenance, compliance, and staff development. The ideal candidate possesses exceptional attention to detail, maintains confidentiality, and offers excellent customer service.
Responsibilities
- Schedule interviews and onboarding appointments.
- Conduct background check appointments.
- Collect I-9 forms and all pre-employment documentation.
- Access and enter information into applicable State databases and websites.
- Manage and track all required employee clearances and background checks.
- Prepare and communicate new hire orientation schedules and dates.
- Complete DMV checks as needed.
- Track PPDs, SCRs, and other required pre-employment screenings.
- Participate in weekly program meetings to discuss applicant status and staffing needs.
- Assist during new employee orientation, including preparation of packets/forms, ID badges, time clock setup, and Paycom overview.
- Create and maintain employee personnel files and ensure accurate HR recordkeeping.
- Assist with group interviews and recruitment activities.
- Support employee engagement initiatives, recognition programs, staff appreciation events, and agency-wide communication.
- Assist with scheduling employee training and maintaining training records.
- Support benefits administration and employee information updates.
- Assist with employment verifications and other employee-related documentation.
- Maintain onboarding, training, and compliance tracking spreadsheets and databases.
- Monitor and follow up on expiring certifications, licenses, and mandatory training requirements.
- Respond to employee inquiries and provide administrative HR support while ensuring confidentiality.
- Prepare reports, correspondence, and HR-related documentation.
- Assist with employee surveys and engagement activities.
- Coordinate HR projects and special assignments.
- Maintain organized electronic and physical filing systems.
- Serve as a resource to employees regarding agency policies and procedures.
- Obtain certification and serve as a CPR and SCIP Instructor/Trainer.
- Perform other duties and responsibilities as assigned.
Requirements
- Excellent communication, interpersonal, and organizational skills.
- Strong attention to detail and accuracy in maintaining employee records and documentation.
- Ability to solve problems, prioritize tasks, multitask, and work independently with minimal supervision.
- Excellent computer skills with proficiency in Microsoft Word, Excel, Outlook, and other HR-related software systems.
- Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
- Strong customer service skills and the ability to build positive working relationships with employees at all levels.
- Ability to adapt to changing priorities and work in a fast-paced environment.
- Willingness to obtain certification and serve as a CPR and SCIP Trainer for agency staff.
- High School Diploma or GED.
- Three (3) or more years of general office experience.
- One (1) year of Human Resources experience preferred.
- Experience working in a healthcare, nonprofit, or human services setting is a plus.
- Valid New York State Driver's License.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- HR-related software systems
- CPR
- SCIP
Location
- Riverhead, NY
Work Type
- Full-time
- Non-exempt
Experience Level
- 3+ years general office experience
- 1 year HR experience preferred
Education Level
- High School Diploma or GED
Salary/Compensations
- $23.00 - $25.00 Hourly
Benefits
- Benefit-eligible
About the Company
- Shared indoor office environment.
- Sitting for extended periods of time.
- Frequent use of telephone, computer, and keyboard.
- Occasional local travel to agency locations and training sites.
- Interaction with employees, applicants, and external agencies on a regular basis.