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About the Role
The Administrative & Training Coordinator plays a critical role in supporting site operations through administrative excellence, training coordination, document control, compliance management, and employee development. This position serves as the focal point for training systems, document management, payroll administration, SAP support, onboarding, certification programs, and various business support functions. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while supporting operational, safety, and compliance objectives.
Responsibilities
- Provide a wide range of professional administrative support to leaders, teams, and business groups while working with limited supervision.
- Coordinate and manage meetings, conference rooms, visitor logistics, catering, agendas, presentation materials, and meeting notes as needed.
- Manage complex calendars and proactively resolve scheduling conflicts to support leader and team priorities.
- Maintain SharePoint sites, Microsoft Teams content, documents, and records in accordance with company guidelines and information management requirements.
- Serve as a resource for office technology, administrative processes, vendor coordination, and day-to-day operational support while helping troubleshoot issues and answer questions.
- Support the public affairs team and community engagement activities by organizing and attending off site events while representing Dow in the community.
- Purchase office, training, and operational supplies.
- Coordinate business functions, retirement celebrations, and employee recognition events.
- Manage print services and business card requests.
- Support expense reporting systems.
- Coordinate repairs and maintenance of office equipment.
- Maintain Outlook distribution lists and shift schedules.
- Manage site key inventories and office access records.
- Manage training records and user profiles within Diamond Learning.
- Partner with key stakeholders to develop and maintain employee specific training schedules and plans.
- Ensure completion records for instructor-led training are accurately maintained.
- Monitor training compliance and report monthly metrics.
- Coordinate site-wide training programs.
- Ensure compliance with corporate training requirements.
- Develop annual training plans and training needs assessments.
- Track and report training KPIs.
- Maintain training records and documentation.
- Support the implementation and effectiveness of training programs.
- Act as the Training Management System focal point.
Requirements
- 3-5 years of experience in an administrative, training coordination, operations support, or compliance-focused role.
- Experience administering Learning Management Systems (LMS) preferred.
- Experience working in manufacturing, chemical, industrial, logistics, or production environments considered an asset.
- SAP experience preferred.
- Document control and ISO management experience considered an asset.
Skills
- SAP proficiency
- Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
- Learning Management Systems (Diamond Learning or equivalent)
- Electronic Document Management Systems (WebEDMS or equivalent)
- Time and Attendance systems
- Exceptional organizational skills
- Strong attention to detail
- Ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- Strong problem-solving and troubleshooting abilities
- Ability to work independently and collaboratively
- Strong customer-service mindset
- Commitment to safety, compliance, and continuous improvement
Location
- Site
Work Type
- Full-time
Experience Level
- 3-5 years
Education Level
- High School diploma or work experience equivalent
Benefits
- Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
- Company-paid life, short-term, and long-term disability insurance
- Matching 401(k) plan to help employees save money for retirement
- Vacation, sick leave, and holiday benefits (varies by work group)
- Incentives, discounts, and bonuses
- Industry-leading training and development programs
- On-Demand Pay through Dayforce, giving you access to earned wages before payday
About the Company
- Since 1952, PSC Group has had a strong reputation for quality service, safety, environmental protection, and taking care of our employees.
- We are a leader in product handling and site logistics for refineries, chemical producers, and marine transportation providers.
- The work we do makes a huge impact in our nation's economy.
- Our Core Values serve as the foundation for all we do—how we conduct our business, serve our customers, and treat members of our PSC family.
Equal Opportunity
- PSC Group, formerly known as Petroleum Service Corporation, is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.