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About the Role

Our Human Resources and Communication department strategically recruits, develops and supports our people to ensure EcoVadis has essential skills and talent, communicating key messaging to maintain alignment, which together enable improvement in companies’ sustainable business practices at a global scale. Your role and responsibilities will oversee local HR and Office Administration in the Japan office (around 55 employees).

Responsibilities

Oversee local HR and Office Administration in the Japan office.
Work closely with the Regional HR Lead to localize and execute global HR strategies and initiatives aligned with company strategy, goals & priorities in Japan.
Manage end-to-end employee lifecycle processes, including onboarding, orientation, mobility, development, and offboarding.
Serve as a trusted advisor to local employees and managers, offering guidance, conflict resolution, and employee relations support.
Manage employees' disciplinary procedures and conduct employee relations counseling.
Partner with service providers to manage and handle HR administrative tasks and documents, including payroll & benefits administration.
Maintain and update local Rules of Employment, Article 36 Agreements, and other mandatory regulatory filings.
Actively evaluate and adopt Generative AI (Gen-AI) tools and automated HR workflows.
Develop & update local HR policies & plans to enhance employee relations.
Analyze employee engagement survey results and feedback metrics to design local initiatives.
Manage statutory Health and Safety requirements, including Health Committee meetings, annual employee health checks, and stress checks.
Provide HR Admin and Office administrative support to the office & the team.
Deploy global General Administration and Sustainability guidelines to maintain eco-friendly workplace practices.
Act as a key point of contact with the co-working space operations team.
Coordinate office supply management, emergency response planning, and visitor hosting.

Requirements

8+ years of progressive HR generalist operations experience in a multinational corporation in Japan.
Full-professional level in Japanese.
Excellent command of both spoken and written English.
Familiar with employment related Japanese labor regulations.
Knowledge in employee compensation and benefits administration.
Hands-on experience partnering with external payroll providers and Sharoushi firms.
Proven track record in handling complex employee relations, performance management, and disciplinary procedures with tact, confidentiality, and integrity.
Flexible to meet the demands of internal clients, global HR projects and willing to go the extra mile.
Ability to collaborate with others and work in a team-oriented environment including cross-department cooperation.
Ability to work well in an international and multicultural environment.
Demonstrated enthusiasm for leveraging Gen-AI tools and modern HR Tech to automate workplace processes.

Skills

Sharoushi certification is highly advantageous.
Working knowledge in office management.
Working knowledge in health & safety management.
Employee relations.
Performance management.
Disciplinary procedures.
Payroll administration.
Benefits administration.
HR administrative tasks.
Office administration.
Health and Safety management.
Generative AI tools.
HR Tech.
Japanese labor regulations.
Cross-department cooperation.
Teamwork.
Collaboration.
Communication.

Location

Tokyo

Work Type

Hybrid
Full time
Remote work from abroad policy

Experience Level

8+ years

Benefits

Support with all the necessary office and IT equipment
Flexi time working system
Wellness allowance for mental and physical wellbeing
Access to professional mental health support
Referral bonus policy
Learning and development
Sustainability events and community involvement
Peer recognition program
Employee-led resource groups
Social Insurance
Commuting Allowance
Life Insurance
Paid employee volunteer day

About the Company

Our purpose is to guide all companies toward a sustainable world.
EcoVadis is the leading provider of business sustainability ratings.
Our solutions are backed by an international team of experts and powerful technology.
We analyze data and build sustainability scorecards that give companies actionable insights into their environmental, social and ethical risks.
Be a part of the global sustainability change in business.
Grow your career.
Work with extraordinary people.
Feel valued for your contribution.

Equal Opportunity

We want everyone going through the hiring process with EcoVadis to feel confident that you are able to demonstrate your full potential.
We welcome applications from disabled people, people with long-term health conditions, and neurodiverse candidates.
If you need any adjustments, including the provision of interview questions, please let the hiring team know.
Our team’s strength comes from everyone’s uniqueness and is founded upon mutual respect.
EcoVadis commits to equity, inclusion and reducing bias in our hiring processes.
EcoVadis does not accept any form of discrimination based on color, national or ethnic origin, ancestry, citizenship, religion, beliefs, age, sex, gender identity, sexual orientation, neurodiversity, disability, parental status, or any other protected characteristic that makes you unique.
In your application, we encourage you to remove personal information such as: photographs, marital status, number of children, religion, gender, residential postal code, university graduation date, past medical or parental leave(s) taken, nationality (instead, please state if you are legally eligible to work in the job region/country), university name (instead, please state any degrees obtained and the study major).