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About the Role
The Regional Events Coordinator will support all single-day events, both external and internal, across the firm's practices and industry groups, while also supporting the firm's West Coast and national markets.
Responsibilities
- Plan, budget, coordinate, and track all single-day firm events, including dinners, happy hours, receptions, webinars, and virtual events.
- Run virtual events and webinars through video communication platforms, On24 and Zoom.
- Cultivate strong relationships with firm partners, practice leaders, and office management to further event initiatives.
- Reinforce client-to-business relations, strive to improve the firm’s image and effectively deliver event objectives.
- Create, maintain, and track events through Intapp DealCloud, a client relationship management (CRM) database.
- Design, create, communicate, and track firm invitations through e-marketing software.
- Develop and maintain relationships with travel partners.
- Provide support and expertise in Lawyers Travel, the firm travel platform.
- Record, track, and allocate firm tickets for client relations and business development purposes through TicketManager.
- Maintain billing and accounts payable for events.
- Manage department event deposits and invoices, including timely submission and budget requirements.
- Provide support and expertise for all events as needed.
- Update and maintain firm calendars ensuring accuracy to support business needs.
Requirements
- Ability to maintain a professional and client‐service oriented demeanor at all times.
- Service‐oriented, collegial, and able to work effectively with lawyers, staff, and vendors at all professional levels.
- Ability to prioritize and complete multiple projects and/or simultaneous events with minimal supervision.
- Maintain confidentiality when handling matters for the firm and clients.
- Able to communicate ideas or positions in a clear, efficient manner.
- Able to display a keen attention to detail and be well-organized.
- Problem solver and highly responsive.
- Able to build formal and informal networks both within and outside the organization.
- Demonstrated ability to effectively multi-task and prioritize projects while meeting all appropriate deadlines.
- Adaptable to the everchanging events environment.
- Ability to travel to support firm events.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- On24
- Zoom
- Intapp DealCloud
- TicketManager
Location
- Los Angeles
- Orange County
- San Diego
Work Type
- Hybrid
Experience Level
- Minimum of two (2) years of experience in event planning.
Education Level
- Bachelor's degree from an accredited college or university.
Salary/Compensations
- $70,000.00 - $110,000.00
About the Company
- The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Opportunity
- Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.