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About the Role
IMG is seeking a part-time Office Administrator & Receptionist to manage daily operations at our New York headquarters and serve as the initial point of contact for visitors. This role is ideal for students or early-career professionals looking for hands-on experience in office management within a luxury design business.
Responsibilities
- Maintain office presentation, including supplies, pantry, and equipment, to reflect IMG brand standards.
- Manage building access for visitors, vendors, and employees via the building management system and liaise with building management for service requests.
- Schedule, receive, and track deliveries and couriers, coordinating with building management and adjusting hours as needed.
- Coordinate office vendors (cleaning, maintenance) and track service issues, routing invoices to Accounting.
- Book and set up conference rooms for meetings, and support leadership with room preparation and guest hospitality.
- Assist with office events, including setup, catering, guest check-in, and breakdown.
- Partner with HR on new-hire logistics, including workspace preparation and access arrangements.
- Handle incoming and outgoing mail and packages, and maintain organized office files and contact lists in Google Workspace.
- Greet clients, brokers, vendors, and guests professionally and manage visitor check-in.
- Answer the main office line and general inbox, routing calls, messages, and requests appropriately.
Requirements
- Prior experience is not required.
- Experience in a customer-facing role (front desk, retail, hospitality, or campus job) is a plus.
- Reliable, punctual, and available to work on-site at our Midtown Manhattan office Monday through Friday during daytime hours.
- Flexibility to occasionally adjust hours for deliveries.
- Ability to lift and carry packages and supplies up to 30 lbs.
Skills
- Working knowledge of Google Workspace (Gmail, Calendar, Drive, Sheets)
- Clear, courteous communication in person, by phone, and in writing
- Strong organization and follow-through
- Ability to manage multiple requests simultaneously
- Discretion and good judgment in handling confidential information
Location
- New York City, NY
Work Type
- Part-time
- On-site
Experience Level
- Entry-level
Salary/Compensations
- $20 - $30 an hour
About the Company
- Interior Marketing Group (IMG) is a luxury real estate staging and interior design company.
- IMG elevates properties across New York City, New Jersey, and South Florida.
- Our team includes stagers, designers, fabricators, and artists.
- We partner with top real estate brokerages, developers, and homeowners.
- IMG's work has been featured in leading design and real estate media.
- We are known for craftsmanship, brand standard, and results.