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About the Role

Cubico Sustainable Investments seeks a proactive and organized Reception & Office Apprentice to support office operations and reception duties while pursuing a Business Administration qualification within the renewable energy sector.

Responsibilities

Maintain a tidy and presentable reception area.
Manage meeting room bookings, ensuring appropriate scheduling and setup.
Greet international guests and external visitors warmly.
Answer and direct telephone calls, emails, and general enquiries professionally.
Report any issues in meeting rooms to the Office Manager and IT department.
Manage incoming and outgoing correspondence, including post and courier deliveries.
Monitor office conditions and report issues to the Office Manager.
Maintain accurate electronic and paper-based filing systems.
Ensure confidential business information is handled appropriately and in line with company policies.
Support the wider business with general office administration duties as required.
Contribute to continuous improvement by identifying ways to enhance administrative processes.
Oversee the general upkeep, including inventory maintenance and organization of the main and Executive Committee (ExCom) kitchen.
Help organize company events, meetings, and team activities where required.
Assist with logistics for board meetings, including room setup, catering, and on-the-day requests.

Requirements

Friendly, professional, and eager to learn.
Excellent verbal and written communication skills.
Confident being the first point of contact for visitors and callers.
Organised and able to manage multiple tasks effectively.
Reliable with a positive attitude towards work.
Comfortable using computers and digital systems.
Able to work accurately and pay attention to detail.
Willing to take initiative and support colleagues when required.
Interested in developing a career in business administration.
Able to maintain confidentiality and handle sensitive information responsibly.
Enthusiastic about contributing to a growing business operating within the renewable energy sector.

Skills

Front-of-house experience, including greeting visitors, managing calls and directing enquiries professionally.
Business administration experience within a professional corporate environment.
Knowledge of administrative systems, processes and office procedures.
Confident use of Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
Professional communication skills with colleagues, suppliers and visitors.
Meeting and diary coordination, including room bookings and hospitality arrangements.
Document management and record-keeping skills.
Data accuracy and attention to detail.
Organisation, prioritisation and time management skills.
Awareness of confidentiality and handling sensitive information appropriately.
Confidence working independently and as part of a team.
Exposure to the renewable energy and investment sector.