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About the Role
This role provides essential company secretarial support to a portfolio of client entities, assisting with corporate lifecycle events, document preparation, and maintaining statutory records. It also involves processing client requests, managing correspondence, and supporting regulatory filings and compliance matters.
Responsibilities
- Provide high-quality company secretarial support to a portfolio of client entities.
- Assist with company incorporations, deregistrations, and other corporate lifecycle events.
- Prepare and coordinate corporate documents, including board resolutions, shareholder resolutions, meeting minutes, powers of attorney, and other statutory documentation.
- Support changes in corporate information, including director, representative director, registered address, and company officer changes.
- Assist in maintaining corporate records and statutory registers in accordance with applicable regulations.
- Process client requests relating to the application of company seals and chops.
- Manage incoming and outgoing correspondence, including courier packages and official documents.
- Scan, file, and maintain corporate documentation in electronic document management systems.
- Ensure client records and entity information are accurately maintained in internal databases and entity management systems.
- Assist with statutory filings and submission of corporate documents to relevant authorities.
- Liaise with the Legal Affairs Bureau, Tax Office, banks, and other government agencies as required.
- Support clients with requests relating to regulatory, banking, and compliance matters.
- Monitor filing deadlines and support ongoing compliance requirements.
- Respond to client inquiries in a timely and professional manner.
- Support client acceptance, due diligence, and compliance procedures where required.
- Build and maintain strong working relationships with clients and internal stakeholders.
- Assist with process improvements and special projects as assigned.
Requirements
- Degree or diploma in International Liberal Studies, Business Administration, Corporate Governance, Law or a related field.
- Minimum of 2 years' relevant experience, preferably in a corporate services provider, professional services firm, law firm, or similar environment.
- Native-level Japanese language proficiency.
- Business-level English communication skills, both written and spoken.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and manage multiple priorities.
- Proactive, self-motivated, and eager to learn.
- Strong interpersonal and communication skills.
- Ability to adapt to changing priorities and deadlines.
- Collaborative team player with a client-focused mindset.
Skills
- Microsoft Office (Word, Excel, PowerPoint)
- Company secretarial support
- Corporate document preparation
- Statutory register maintenance
- Regulatory filings
- Client inquiry response
- Due diligence procedures
- Interpersonal communication
- Time management
- Attention to detail
Location
- Tokyo, Japan
Work Type
- Hybrid
- Monday – Friday, 09:00 – 18:00
Experience Level
- Minimum of 2 years' relevant experience
Education Level
- Degree or diploma in International Liberal Studies, Business Administration, Corporate Governance, Law or a related field.
Benefits
- Opportunity to work with multinational clients across various industries.
- Exposure to corporate governance, regulatory compliance, and entity management in Japan and across the APAC region.
- Professional development and career growth opportunities.
- Collaborative and supportive team environment.
- Flexible working arrangements and continuous learning opportunities.
- Annual success-sharing bonuses or commission plans based on individual performance.
- Competitive and comprehensive benefits package including annual leave, tuition reimbursement, referral bonuses, and more.
- Hybrid or remote work schedules as business needs allow.
About the Company
- CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide.
- We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues.
- We are the business behind business.®
- CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
- CSC colleagues have global career opportunities and excellent benefits.
- At CSC®, we’re always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients.
- We exceed expectations by adapting client ambitions and goals as our own.
- This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years.
- It’s also the reason we’re the trusted partner of many of the world’s most successful organizations.
- CSC is committed to attracting, developing, and retaining talented people whose values align with ours.
- We empower our colleagues to bring the right solutions to market to meet client demand.
- That’s why we are the leading provider of business administration and compliance solutions.
- CSC is a great place to work with smart and dedicated people.
- We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In’s Best Places to Work.
- We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
Equal Opportunity
- CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
- We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles.
- We encourage candidates to work closely with our talent acquisition partners to convey their specific needs.
- Our commitment to accessibility reflects our broader dedication to diversity and belonging.