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Tailor your resume to this CET Dean's Office Administrative/Program Support Coordinator II role.

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About the Role

Provide administrative and operational support to the Student Services team, serving as a primary point of contact for students, visitors, and campus partners. Coordinate daily office operations, manage student appointments, and facilitate communication with college departments.

Responsibilities

• Ensures the smooth operation of day-to-day office tasks by coordinating with other departments and assisting with various administrative functions as needed
• Handles front desk activities by greeting visitors, answering phones, and providing customer support.
• Serves as the 1st point of contact for assigned area
• Coordinates and manages calendars, scheduling appointments, interviews, travel, and events.
• Assisting with or coordinating the preparation/ turnover of meeting space or work/ desk space
• Prepares and distributes communications, including emails, memos, and reports, to various internal and external stakeholders
• Handles documents, files, and records, ensuring proper filing systems.
• Secures sensitive and confidential records.
• Collects data, maintains database records, and assists with data analysis as needed
• Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
• Assists with HR-related functions, including employee hiring, onboarding, and payroll processing, ensuring adherence to institutional policies
• Processes expense reports, recording and receipting payments, creating invoices, and monitoring budgets.
• Provides purchasing support and p-card processes.
• Supports budget tracking, assisting with financial record-keeping and ensuring compliance with departmental budget guidelines
• Coordinates and assist with event planning and logistical support for meetings, conferences, and other departmental activities
• Assists in the preparation and organization of documents, presentations, and reports, ensuring they are accurate and timely
• Other duties as assigned

Requirements

• Associate's degree in related field
• 3 years of relevant experience
• Equivalent combination of experience and education may be considered
• Candidates must be eligible to work in the United States.

Skills

• Administrative processes
• Supply ordering
• Inventory tracking
• Facilities management
• Human resources practices
• Onboarding
• Payroll processing
• Employee records management
• Scheduling
• Organizing
• Coordinating meetings, appointments, and events for multiple stakeholders
• Handling and processing invoices, purchase orders, and expense reports with attention to detail and accuracy
• Communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
• Handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards

Location

• Hybrid

Work Type

• Hybrid

Experience Level

• Intermediate level role
• Operations, Administrative, Service, or Technical Support Level 2

Education Level

• Associate's degree

Salary/Compensations

• $17.90-$25 per hour

Benefits

• Reasonable accommodations to applicants with disabilities

About the Company

• Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.

Equal Opportunity

• RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.
• RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.