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About the Role
Manage the financial records for Done Right Hood & Fire Safety, a company providing hood cleaning and grease trap services to restaurants, hotels, and commercial kitchens in New York. This role is crucial for maintaining accurate and organized financial data, ensuring timely processing of invoices, payments, and reconciliations.
Responsibilities
- Manage accounts receivable by creating and sending invoices, posting customer payments, and following up on open balances.
- Own billing and collections by preparing accurate customer bills, tracking past-due accounts, and making collection calls and emails.
- Handle accounts payable by entering vendor bills, scheduling payments, and maintaining vendor relationships.
- Reconcile bank and credit card accounts, ensuring proper transaction categorization.
- Support payroll by gathering hours, preparing reports, and ensuring timely and accurate payments.
- Maintain the general ledger and assist with month-end close and financial reporting.
- Collaborate with the office and management team to address billing inquiries and maintain audit-ready records.
Requirements
- Hands-on bookkeeping experience (2+ years preferred).
- Experience in finance is required.
- Experience with QuickBooks is required.
- Solid understanding of AR, AP, reconciliations, and basic accounting principles.
- Ability to learn new software quickly.
- Strong email skills for correspondence with customers and vendors.
- Organized, dependable, and effective communicator with customers, vendors, and teammates.
Skills
- QuickBooks Desktop (a big plus)
- Excel
- ServiceTrade (a plus)
Location
- New York
Work Type
- Full-time
- Onsite
Experience Level
- 2+ years preferred
Salary/Compensations
- $1,000 to $1,300 per week
Benefits
- Health insurance
- Dental insurance
- Vision insurance
About the Company
- Done Right Hood & Fire Safety provides hood cleaning and grease trap services to restaurants, hotels, and commercial kitchens across New York.
- The company fosters a friendly, upbeat, and professional work environment.
- It is a growing, essential-service company.