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About the Role
Weichert Inc. is hiring an Administrative Assistant to provide support for the Nanuet, NY Sales Office. This role is responsible for day-to-day operational assistance, supporting sales leaders, and ensuring timely processing of real estate transactions.
Responsibilities
- Maintain daily office administration and real estate transaction processing, adhering to company guidelines.
- Manage listing and sales transaction files in Weichert's systems, including daily entry/updates and processing of escrow deposits.
- Validate and audit transaction files against local MLS systems weekly.
- Coordinate reports and communication with AUOR partners, engaging sales associates for client information and updating Huddle reports.
- Maintain the Open House Program using Weichert Tools for entering, scheduling, and reporting.
- Process settled/closed commission files and related activities for sales associates.
- Manage advertising placements and budgets for paper and social media platforms.
- Assist sales associates with operational and transactional inquiries.
- Process hiring packages for new sales associates, including transfers and terminations, and compile necessary documentation.
- Participate in onboarding and orientation for new sales associates.
- Demonstrate and provide basic knowledge of Weichert proprietary systems, tools, and technologies to sales associates, coordinating training as needed.
- Order office supplies, manage vendor files, and process payment requests through Concur.
- Assist sales leaders with report preparation and other tasks, including creating slides for sales meetings.
- Distribute memos and create paperwork for sales associate information.
- Update communications lists and maintain proper license documentation.
- Create and maintain storage files for end-of-year business.
- Inform Sales Leaders of potential problems.
- Prepare classroom/meeting rooms and coffee for sales meetings.
- Maintain presentable conference rooms and customer areas with adequate promotional materials.
- Collect fees from agents for insurance, licensing, MLS fees, and group activities.
- May prepare personal marketing materials for Sales Leaders and sales associates.
- May create and monitor the Opportunity Schedule and answer phones.
- Perform other duties as assigned.
Requirements
- High school diploma or GED
- Valid driver's license
- Proficiency in Microsoft Office suite of products
- General understanding of technology systems and tools, with the ability to learn new technology skills
- Exceptional organizational and administrative skills, with the ability to multi-task in a fast-paced environment
- Strong interpersonal skills and flexibility
- Detail-oriented with the ability to follow through on special projects and tasks
- Ability to work independently and proactively
- Good oral and written communication skills
- Strong attention to detail
- Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
- Knowledge and ability to use typical office equipment (computer equipment, printers, calculators, copiers, all-in-one machines, etc.)
Skills
- Microsoft Office suite
- Technology systems and tools
- Organizational skills
- Administrative skills
- Multi-tasking
- Interpersonal skills
- Communication skills
- Attention to detail
- Basic math skills
- Office equipment operation
Location
- Nanuet, NY
Work Type
- Full-time
Experience Level
- 1 year of related experience preferred
Education Level
- High school diploma or GED
Salary/Compensations
- $24/hour
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability coverage
- 401(k) retirement savings
- Paid Time Off (PTO)
- Flexible Spending Accounts (FSA)
About the Company
- Weichert Inc. is a real estate company.