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About the Role
We're looking for a hands-on Warehouse Manager to ensure production lines run smoothly by managing the receiving, storage, and issuance of materials. This role involves owning inventory accuracy in SYSPRO, leading a team of warehouse clerks, and having the authority to set procedures and make operational decisions.
Responsibilities
- Direct receiving, inspection, labeling, put-away, storage, and issuance of raw and packaging materials, and write and improve the procedures behind them.
- Verify every delivery against the purchase order, checking condition, temperature, lot, and date codes; segregate rejected or held material and report it to Purchasing and Quality.
- Issue materials to production on time and accurately, and flag potential shortages early to Production, Purchasing, and the Plant Manager.
- Maintain FIFO/FEFO rotation, organized storage, allergen segregation, and clear hold and quarantine status.
- Ensure maintenance parts, equipment, and other deliveries are received and the right department is notified.
- Coordinate with the Shipping Manager on dock scheduling, shared space and equipment, and handling of rejected material.
- Own inventory accuracy in SYSPRO, with every receipt, issue, transfer, and adjustment posted correctly and on time.
- Keep paperwork outside SYSPRO organized and routed to the right teams: invoices to Accounting, packing slips and bills of lading to Purchasing, and certificates of analysis to FSQA.
- Run cycle counts and physical inventories, and drive variances to root cause.
- Keep traceability records ready for mock recalls and customer or regulatory audits.
- Report on inventory accuracy, variances, material movement, and productivity to the Plant Manager and COO.
- Lead, schedule, and assign warehouse clerks across all production shifts, and manage overtime within budget.
- Train clerks on procedures, SYSPRO, scanning, material handling, forklift operation, GMPs, and safety.
- Participate in hiring, onboarding, coaching, and performance reviews, and hold the team to high standards.
- Enforce GMPs, allergen controls, sanitation, pest control, and cold chain requirements, partnering with our FSQA Manager on audits and FSMA and FDA requirements.
- Keep the warehouse clean, safe, and OSHA compliant, including forklift certification, PPE, and housekeeping.
- Set and monitor security and access controls over inventory.
- Inspect warehouse equipment and coordinate repairs and preventive maintenance.
- Manage the warehouse operating budget for labor, supplies, and equipment.
- Track and improve inventory accuracy, on-time issuance, cycle count completion, and receiving turnaround.
- Collaborate across Production, Purchasing, Quality, R&D, and Planning to solve material issues and improve layout, capacity, and processes.
Requirements
- A bachelor's degree in Supply Chain, Operations, Logistics, Business, or a related field, or 4+ years of equivalent warehouse, inventory, or materials management experience.
- At least 2 years supervising and training warehouse employees.
- Working knowledge of GMPs, FSMA, allergen control, lot traceability, and FIFO/FEFO.
- Experience with SYSPRO or a similar ERP, including inventory transactions and cycle counting, plus strong Excel and Microsoft Office skills.
- A current forklift certification, or the ability to get one within 30 days of hire.
- Strong organization, analytical thinking, and attention to detail.
- Leadership and communication skills that build accountability on a team.
- Ability to lift or move up to 50 lbs. with or without reasonable accommodation.
- Flexibility for early starts, extended hours, and occasional weekends to support production.
Skills
- SYSPRO
- ERP
- Excel
- Microsoft Office
- Forklift operation
- GMPs
- FSMA
- Allergen control
- Lot traceability
- FIFO/FEFO
- Scanning
- Material handling
- Organization
- Analytical thinking
- Attention to detail
- Leadership
- Communication
Location
- Beacon, NY
Work Type
- Onsite
- Full-time
Experience Level
- Manager
Education Level
- Bachelor's degree in Supply Chain, Operations, Logistics, Business, or a related field
- Equivalent warehouse, inventory, or materials management experience
Benefits
- Competitive pay
- Health coverage
- 401(k) plan
About the Company
- Cafe Spice is a family-owned food manufacturer based in New York's Hudson Valley, with production operations in Beacon, NY.
- We take food safety, quality, and our people seriously, and we invest in training every team member from day one.
- At Cafe Spice, you're not just another name on an org chart.
- As a family-owned company, we know our people, value their ideas, and give leaders the room to make a real difference.