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About the Role

Done Right Hood & Fire Safety is seeking an experienced NYC DOB Filing Representative with strong AutoCAD and Revit skills to independently manage permit applications, conduct field measurements, prepare technical and shop drawings, and coordinate approvals with NYC regulatory agencies. The ideal candidate is hands-on, technically knowledgeable, highly organized, and experienced in taking projects from initial site surveys through drawings, filings, approvals, and final sign-offs.

Responsibilities

Prepare, coordinate, submit, and track NYC DOB applications, permits, and approvals.
Manage applications through DOB NOW: Build, BIS, and other applicable filing platforms.
Coordinate mechanical, HVAC, commercial kitchen exhaust, ventilation, and related construction filings.
Prepare and coordinate NYC DOB Office of Technical Certification and Research (OTCR) applications, including required supporting documentation and technical submissions.
Work with licensed engineers, architects, manufacturers, and consultants to prepare OTCR submission packages and respond to technical objections.
Review filing packages for completeness, accuracy, and required supporting documentation.
Coordinate with licensed engineers, architects, contractors, and project managers.
Track and resolve DOB objections, corrections, and resubmissions.
Manage permit issuance, amendments, inspections, sign-offs, and project closeouts.
Maintain organized records of active applications, approvals, and filing deadlines.
Prepare and modify technical drawings, layouts, and shop drawings.
Develop shop drawings for commercial kitchen exhaust systems, ductwork, ventilation equipment, and related mechanical installations.
Prepare accurate as-built drawings and update existing plans based on field conditions.
Interpret architectural, mechanical, and engineering drawings.
Coordinate drawing revisions with engineers, architects, fabrication teams, and installers.
Ensure drawings accurately reflect equipment dimensions, duct routing, clearances, and site conditions.
Assist the engineering and filing teams with drawing preparation and revisions.
Conduct site visits to restaurants, commercial kitchens, rooftops, and construction sites.
Accurately measure existing spaces and mechanical systems to provide the engineering and drafting teams with complete field information.
Document ceiling heights, equipment locations, duct routes, shaft dimensions, roof penetrations, and available installation clearances.
Measure existing kitchen hoods, ductwork, exhaust fans, and make-up air equipment.
Prepare field sketches, measurements, photographs, and detailed site survey reports.
Identify potential installation conflicts and discrepancies between existing conditions and proposed plans.
Communicate field measurements and findings clearly to the engineering, fabrication, and filing teams.
Prepare and coordinate applications involving the NYC Landmarks Preservation Commission (LPC) for projects requiring landmark approvals.
Coordinate documentation and submissions for NYC DOB OTCR requirements.
Prepare supporting documentation, technical specifications, drawings, and application packages for agency review.
Communicate with agency representatives, engineers, manufacturers, and consultants to resolve objections and obtain approvals.
Track agency submissions and maintain accurate approval records.
Manage multiple active projects and filing deadlines simultaneously.
Provide regular updates on application status, outstanding requirements, and expected approval timelines.
Coordinate with project managers, estimators, engineers, fabrication teams, and installation crews.
Identify missing information before filing to minimize objections and delays.
Ensure accurate field measurements and drawings to reduce fabrication errors and costly return visits.
Maintain complete project documentation from initial survey through final approval.
Take ownership of assigned filings and follow through until completion.

Requirements

Active NYC DOB Filing Representative registration appropriate for assigned responsibilities.
Minimum 3 years of NYC DOB filing and permitting experience.
Experience preparing mechanical layouts, shop drawings, and as-built drawings.
Experience conducting field surveys and taking accurate measurements.
Strong knowledge of DOB NOW: Build and NYC DOB filing procedures.
Ability to read and interpret mechanical, architectural, and engineering plans.
Experience coordinating mechanical, HVAC, ventilation, or commercial construction projects.
Familiarity with NYC DOB objection resolution, permit issuance, and project closeouts.
Strong organizational skills, attention to detail, and ability to manage multiple projects.
Excellent communication and problem-solving skills.
Ability to travel to project sites throughout NYC and surrounding areas.
Experience with commercial kitchen exhaust, grease duct, hood, and make-up air systems.
Experience preparing ductwork fabrication and installation shop drawings.
Familiarity with NFPA 96 and NYC Mechanical Code requirements.
Experience with NYC Landmarks Preservation Commission applications.
Experience preparing and coordinating NYC DOB OTCR submissions and approvals.
Familiarity with electrostatic precipitators (ESP), pollution control units (PCU), and odor-control systems.
Experience coordinating with FDNY and other regulatory agencies.
Experience working with mechanical contractors, sheet metal fabrication shops, engineering firms, or permit expediting companies.
Knowledge of NYC violations, legalization projects, and corrective filings.

Skills

AutoCAD
Revit
AutoCAD and Revit
Mechanical layouts
Shop drawings
As-built drawings
Field surveys
Measurements
DOB NOW: Build
NYC DOB filing procedures
Mechanical plans
Architectural plans
Engineering plans
Mechanical coordination
HVAC coordination
Ventilation coordination
Commercial construction coordination
NYC DOB objection resolution
Permit issuance
Project closeouts
Organizational skills
Attention to detail
Project management
Communication skills
Problem-solving skills
Travel
Commercial kitchen exhaust systems
Grease duct systems
Hood systems
Make-up air systems
Ductwork fabrication
Ductwork installation
NFPA 96
NYC Mechanical Code
NYC Landmarks Preservation Commission applications
NYC DOB OTCR submissions
NYC DOB OTCR approvals
Electrostatic precipitators (ESP)
Pollution control units (PCU)
Odor-control systems
FDNY coordination
Regulatory agency coordination
Mechanical contractors
Sheet metal fabrication shops
Engineering firms
Permit expediting companies
NYC violations
Legalization projects
Corrective filings
Field measurements
Field reports
Mechanical installations
Commercial kitchen ventilation systems

Location

Brooklyn, NY

Work Type

Full-Time
In-Office

Experience Level

Minimum 3 years of NYC DOB filing and permitting experience

Salary/Compensations

Competitive salary based on experience

Benefits

Full-time, stable employment.
Opportunity for professional growth and advancement.
Diverse commercial kitchen, mechanical, and hospitality projects.
Collaborative environment with experienced project managers, engineers, and fabrication teams.
Opportunity to play a key role in expanding our mechanical design, drafting, and permitting operations.

About the Company

Done Right Hood & Fire Safety is a growing commercial kitchen exhaust, fire suppression, and mechanical services company serving New York City, Long Island, Westchester, and surrounding areas.
We specialize in commercial kitchen ventilation systems, hood and duct installations, exhaust and make-up air systems, pollution control equipment, and fire suppression systems.