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About the Role
We are seeking an experienced Legal Assistant to join our Business & Tax team in Rochester. This role supports attorneys and paralegals on corporate matters, transactions, and closings while keeping files, records, and deadlines running smoothly. The Legal Assistant also serves as a trusted point of contact for attorneys, staff, and clients, so sound judgment, discretion, and polish are essential.
Responsibilities
- Assist attorneys and paralegals with corporate forms, transactional documents, and closings (including invoices, wires, and binders).
- Provide administrative support: transcription, calendars, meetings, filings, courier coordination, and reception relief.
- Open new files, run conflicts checks, and maintain organized client and firm records.
- Draft correspondence, legal documents, and indexes; assemble electronic and physical binders.
- Maintain corporate minute books, stock records, and related filings; research and retrieve corporate records online.
- Record attorney time, coordinate billing, accounts receivable, and support overflow projects as needed.
Requirements
- One to two years of administrative experience.
- 3 to 5+ years of legal assistant experience preferred.
- Meticulous attention to detail and strong organizational skills.
- Ability to prioritize competing deadlines and manage multiple tasks independently.
- A professional presence, with the discretion to protect client and firm confidentiality.
- A collaborative attitude and the ability to use firm resources efficiently.
Skills
- Proficiency in the Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Microsoft Teams.
- Excellent written and verbal communication and interpersonal skills.
Location
- Rochester, NY
Work Type
- Full-time
- M-F, 8:00 AM-5:00 PM
Experience Level
- 1-2 years administrative experience
- 3-5+ years legal assistant experience
Salary/Compensations
- $20-$32 per hour
About the Company
- Woods Oviatt Gilman LLP is a leading and reputable full-service law firm dedicated to providing exceptional legal services to our clients.
- With a team of highly skilled and experienced attorneys, we strive to deliver comprehensive and effective solutions to meet the diverse needs of our clients.
- Headquarters are located in Rochester, NY, with additional offices in Albany and Buffalo, NY.
- We foster a collaborative and inclusive work environment where every team member is valued and respected.
- We encourage open communication, teamwork, and professional growth.
- Our firm promotes a healthy work-life balance and supports the well-being of our employees.
Equal Opportunity
- Woods Oviatt Gilman LLP is an Equal Opportunity Employer.
- We value an open mind, dedication to work, and a collaborative spirit.
- We hire based on these qualities, a job’s requirements, our business needs, and an applicant’s qualifications.
- We do not tolerate discrimination or harassment of any kind—in the hiring process or in the workplace.
- We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions.
- We participate in E-Verify.
- We will provide the federal government with employees’ Form I-9 information to confirm authorization to work in the U.S.
- We will only use E-Verify once an employee has accepted a job offer and completed Form I-9.