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About the Role

Provide financial, administrative, and clerical support to ensure invoices are properly processed and reconciled, and payments are verified and posted. Process Accounts Payable transactions in a timely manner within an ERP system.

Responsibilities

Full responsibility for Accounts Payable transactions to ensure accurate and timely processing of all payments.
Validate invoices, enter invoices, post material receipts, match invoices to packing slips, obtain W-9’s for new vendors, and prepare payment batches.
Verify, allocate, and post details of business transactions including sales slips, invoices, receipts, check stubs, and computer printouts.
Verify the accuracy of all invoices.
Maintain financial records by analyzing balance sheets and general ledger accounts.
Reconcile bank accounts daily.
Conduct weekly goods received not invoiced (GRNI) analysis.
Prepare weekly Cash flow reports, AP Reports (including a Goods Received Not Invoiced (GRNI) Analysis), and other reports as needed.
Collaborate with Purchasing, Sales, and Inventory Control Departments.
Provide clerical and administrative support to management and work on various special projects as required.
Work with fellow employees, vendors, and customers to resolve any problems or discrepancies.

Requirements

Minimum two (2) years of experience in a comparable corporate accounting role.
High School Diploma with some college level accounting classes or equivalent.
Fully knowledgeable of all basic accounting techniques.
Must be detail oriented and organized with strong verbal and written communication skills.
Established computer skills including proficiency in Excel.
Prior experience working with an MRP or ERP system.
Ability to multi-task, prioritize, work efficiently, anticipate work needs, and follow through in a fast-paced high volume environment with emphasis on accuracy and timeliness.
Excellent interpersonal skills with the ability to interface effectively with vendors, customers, and all levels of management.
Proven analytical, problem-solving skills, documentation skills, stress and time management, and multi-tasking skills.
Regularly required to sit, walk, bend and stand.
Potential travel via air, rail, and car.
Expected to effectively communicate in person, on phone, and via email and other electronic devices on a continual and repetitive basis.
Will need to repeatedly use hands to finger, handle, feel and operate standard office equipment.
Day to day responsibilities could require lifting and moving of materials up to 25 pounds.
Occasionally will be required to lift, move, erect and assemble marketing and tradeshow materials and equipment up to 50 pounds and of varying height, length and width dimensions.
Specific vision abilities required include close vision, distance vision and the ability to adjust focus.
Must be able to fulfill essential job function in a consistent state of alertness and safe manner.

Skills

Proficiency in Excel
Experience with an MRP or ERP system
Analytical skills
Problem-solving skills
Documentation skills
Stress management skills
Time management skills
Multi-tasking skills
Interpersonal skills
Verbal communication skills
Written communication skills

Experience Level

Minimum two (2) years of experience in a comparable corporate accounting role

Education Level

High School Diploma with some college level accounting classes or equivalent
Bachelor’s Degree in an Accounting discipline preferred

Equal Opportunity

EEO/AAP/VETS