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About the Role
Provide administrative support for the External Relations department by overseeing calendar management and expense reporting for the Chief External Relations Officer, organizing department meetings, and liaising with other internal departments. This role reports to the Chief External Relations Officer and is ideal for a driven individual interested in the nonprofit sector and fighting hunger in New York City.
Responsibilities
- Provide administrative support for Chief External Relations Officer, including calendar management.
- Provide finance support to the department and the CERO, including preparing expense reports, budget coordination, and invoice submission and approval.
- Schedule, create agendas, and support room and tech setup for External Relations Team Meetings, Development Team Meetings, and Directors Meetings.
- Support the onboarding process by coordinating trainings/intros and maintaining onboarding materials.
- Collect, review, and share cross-departmental activity for weekly organization-wide updates.
- Liaise with HR, IT, and Finance, escalating issues as necessary.
- Staff events for the CERO, including follow-up with donor correspondence and record keeping in Raiser’s Edge.
- Coordinate office functions such as staff or all-staff events.
- Create thank-you notes for donors and conduct thank-you calls.
- Support Raiser’s Edge action inputs and creation of lists for mass upload.
- Print and stuff mailings, such as newsletters, seasonal updates, and solicitations.
- Track and manage all returned mail.
- Provide ad hoc support for corporate volunteering campaigns.
- Support donor communications, prospect research projects, and work with external partners.
- Conduct follow-up calls and other outreach for special events.
- Provide support for the execution of ticket sales strategy for special events.
- Manage RSVPs for cultivation and stewardship events.
Requirements
- Related experience in successfully supporting a department or an organization.
- Ability to think creatively, problem-solve, and manage multiple projects with competing deadlines and priorities.
- Strong time management and effective communication skills (written and oral).
- Excellent interpersonal skills and relationship builder eager to work collaboratively with stakeholders across the organization.
Skills
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Knowledge of Raiser’s Edge is a plus.
- Knowledge of and familiarity with Development and Marketing within the non-profit sector is a plus.
Location
- New York City
Work Type
- Full-time
Experience Level
- Entry-level
Salary/Compensations
- Competitive market salaries
Benefits
- Medical, dental, and vision coverage
- Employer contributions towards premiums
- Employer-provided life insurance
- 403(b)-retirement savings plan with matching contributions
- Discounted staff perks (movie tickets, gym memberships, cellular plans, etc.)
- Generous time-off policies
- Ample professional development opportunities
- Pet Insurance
- Free Mental Health Services with Better Help
- Commuter Benefits
About the Company
- City Harvest is New York’s first and largest food rescue organization.
- It is a fast-paced, high-performing nonprofit dedicated to helping feed millions of New Yorkers who struggle to put meals on their tables.
- During its more than 40 years serving New Yorkers in need, it has rescued more than one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, community partners, and its own Mobile Markets across the five boroughs.
- This year, it will rescue and distribute more than 100 million pounds of nutritious food to its neighbors in need.
- City Harvest works alongside its community partners to boost community capacity, expand nutrition education, and strengthen local food systems.
- Since its founding in 1982, City Harvest has always been there to feed the city one day, one meal, and one New Yorker at a time while fostering a culture of collaboration, innovation, accountability, and excellence to maximize its impact across New York City.
- City Harvest offers more than a job; it offers a mission-driven career.
- Staff enjoys working in a team-based environment and values the benefits of a diversified workplace.
Equal Opportunity
- City Harvest is an Equal Opportunity Employer.