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About the Role
We are seeking a highly organized, proactive, and technology-driven Executive Administrative Assistant to support our COO and Executive Leadership Team in a fast-paced environment. The ideal candidate is intellectually curious and constantly seeks ways to improve efficiency and organization.
Responsibilities
- Manage a complex executive calendar with competing priorities, including personal appointments, while maintaining confidentiality.
- Prepare meeting agendas, executive briefing materials, presentations, and follow-up action items.
- Organize Board of Directors, Executive Leadership Team, and senior leadership meetings.
- Ensure the COO is fully prepared for all meetings, presentations, and events.
- Handle confidential and highly sensitive information with professionalism and discretion.
- Provide administrative support to Executive Leadership Team members as needed.
- Continuously improve the efficiency of the Executive Office.
- Develop systems that improve organization, communication, and responsiveness.
- Standardize administrative processes and create repeatable best practices.
- Organize digital files, meeting materials, executive correspondence, and key documents.
- Anticipate needs and proactively solve problems.
- Champion the use of AI and emerging technologies to improve executive productivity.
- Identify opportunities to automate repetitive administrative tasks.
- Leverage AI to streamline scheduling, meeting preparation, executive communications, travel planning, and document creation.
- Evaluate and implement new tools that improve the effectiveness of executive support.
- Coordinate multiple executive initiatives simultaneously.
- Track priorities, deadlines, and follow-up actions.
- Ensure commitments are completed on time.
- Keep projects organized and communicate progress proactively.
- Assist in coordinating company meetings, leadership events, and strategic planning sessions.
- Draft executive emails, presentations, meeting materials, announcements, and correspondence.
- Prepare professional documents with exceptional attention to detail.
- Ensure communications are accurate, polished, and executive-ready.
Requirements
- Exceptionally organized and detail-oriented.
- Thrives in a fast-paced environment where priorities change quickly.
- Outstanding time management skills.
- Loves learning new technology and AI tools.
- Naturally looks for ways to improve administrative processes.
- Proactive rather than reactive.
- Communicates professionally with executives, Board members, employees, and external partners.
- Exercises outstanding judgment, discretion, and confidentiality.
- Takes ownership and follows through without being asked.
- Remains calm under pressure while managing multiple priorities.
Skills
- Advanced Microsoft Office skills (Outlook, Excel, PowerPoint, Teams, SharePoint)
- Experience using AI platforms (ChatGPT, Microsoft Copilot, or similar)
- Experience with project management tools (Trello, Asana, Monday.com, ClickUp, or similar)
- Experience using workflow automation tools (Microsoft Power Automate, Zapier, Make, or equivalent)
- Excellent written and verbal communication skills
- Strong organizational and problem-solving abilities
Location
- Northeast
Work Type
- Full-time
Experience Level
- 5+ years supporting C-suite executives or senior leadership preferred
About the Company
- Paraco is a family-owned company with over 50 years of experience delivering clean energy.
- We are one of the largest privately-owned propane companies in the Northeast, serving eight states.
- We are expanding services to include total home comfort, alternative energy, and energy storage systems.
Equal Opportunity
- Paraco Gas Corporation is an Equal Opportunity employer.
- All qualified applicants will receive consideration for employment without regard to race, color, creed, sex, age (40 or over), national origin, ancestry, physical or mental disability, military or veteran status, marital status, medical condition, gender (including gender identity, gender expression, sexual orientation, registered domestic status, pregnancy, childbirth and related medical conditions), genetic characteristics, religion or any other classification protected by state or federal law.