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About the Role
As an Event Coordinator, you will be part of the team responsible for live experiences for top-tier clients, including corporate meetings, conventions, and incentive travel programs. You will support Event Managers with attendee management from registration through on-site execution and ensure smooth logistical operations for all events.
Responsibilities
- Manage all attendee requirements, including the development of the registration website, management of all attendee lists, and individual communication with attendees.
- Maintain accurate participant information and registrations through regular quality checks.
- Attend and support client meetings and on-site communications as required.
- Assist Event Managers with the development and delivery of events, meetings, and incentive travel programs, including coordinating with suppliers, vendors, venues, and stakeholders on logistics and air travel.
- Source suppliers and vendors, negotiating for best value within budget.
- Gather and share information with relevant stakeholders, such as contact reports, timelines, and commitments.
- Assist with site inspections and on-site event execution, including confirming staffing and workroom requirements.
- Assist with post-event reconciliation, including verifying final supplier billings.
- Use AI tools to work more efficiently, such as drafting attendee communications, summarizing contact reports, and pulling insights from registration data.
Requirements
- 1–3 years of corporate event experience, ideally at an events agency.
- Proven ability to meet tight deadlines while juggling multiple projects in a fast-paced environment with changing priorities.
- Flexibility in work schedule, including willingness to work early mornings, evenings, weekends, and to travel as required.
- Ability to work cross-functionally and collaboratively with suppliers, vendors, and clients to plan, execute, and deliver on-site events.
Skills
- Cvent experience is an advantage, including knowledge of event registration, attendee management, on-site solutions, event website creation, report generation, and using Cvent tools for seamless event execution.
- Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook) and advanced Microsoft Excel skills to prepare monthly spreadsheets and reconcile supplier and client contracts, with the ability to quickly learn and adapt to new technologies.
- A curious, hands-on approach to AI tools and automation, with a willingness to try new ways of working and share what works with the team
- Excellent interpersonal, planning, organizational, presentation, and professional communication skills (written and verbal).
Work Type
- Hybrid
Experience Level
- 1-3 years
Salary/Compensations
- $50,000 to $62,500 CAD annually
Benefits
- Hybrid work model
- Flexible vacation
- Social events
- Competitive healthcare and wellness benefits
- Medical, Dental, Vision
- Health Care Spending Account
- Employee Assistance Program
- Access to 24/7 virtual healthcare and/or consultation services
- Retirement planning assistance with company matching
- Access to learning programs, mentorship, stretch projects, and internal mobility
- Recognition programs for individual and team achievements, peer-nominated awards, and service anniversaries
About the Company
- At Bond, we build growth and loyalty for some of the world’s most recognized brands.
- Behind that work is a team of smart, curious people who care deeply about our clients and each other, and who build something meaningful together.
Equal Opportunity
- Bond uses AI tools during parts of the screening, assessment, and selection process, supporting a fair and efficient hiring process.
- We welcome applications from all qualified candidates; however, only those selected for an interview will be contacted.