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About the Role
The Mary Cariola Center is committed to fostering an environment where everyone feels they belong, respecting and valuing differences through continued dialogue, education, and policy development. This role integrates Diversity, Equity, Access, and Inclusion into all aspects of its work.
Responsibilities
- Demonstrates sensitivity and cultural diversity of others.
- Displays personal behavior and standards that align with Agency values.
- Aligns all actions and behaviors with the Agency’s DEI values statement.
- Models and promotes awareness and understanding of various cultures, backgrounds, experiences, orientations, and religion.
- Fully engages in essential responsibilities, training, and meetings.
- Maintains confidentiality.
- Follows and implements all Agency policies, procedures, and processes.
- Follows school safety plans.
- Uses effective communication skills in written and oral form.
- Participates in professional development activities.
- Displays the highest ethical and professional behavior and standards.
- Provides safe, attractive, organized, functional, healthy, and clean work environments.
- Uses technology such as Microsoft 365 and other applications.
- Completes copying and mailing as directed.
- Schedules meetings on supervisors’ Outlook calendars.
- Records and distributes notes and minutes during meetings.
- Creates letters, reports, forms, newsletters, flyers, and other materials.
- Facilitates ordering and delivery of office supplies.
- Manages faxes.
- Delivers and picks up materials between locations.
- Schedules conference rooms.
- Manages keys as required.
- Participates in program secretary’s meetings.
- Performs emergency response duties as assigned.
- Manages student information and documents in compliance with regulations.
- Creates, maintains, and manages student information in paper files, online data systems, and applications.
- Communicates with districts/counties and internal teams to track IEP issues, changes, and finalization.
- Shares student documents, requests, and consents as appropriate.
- Prints and distributes quarterly Progress Notes.
- Manages referrals to program, intake packets and related processes.
- Creates and accurately maintains student central files.
- Prepares central files for CSE/CPSE meetings, transition to another program or archives.
- Ensures central files are secure and accessed only as appropriate.
- Maintains a spreadsheet of CSE/CPSE meetings.
- Communicates with students’ teams about meetings, notifications, and documentation due dates.
- Schedules tours, meetings, and visits with families, school districts, counties, and/or other organizations/individuals.
- Assists with timecards and timecard adjustments for staff.
- Manages classroom lending libraries for iPads, tablets, iPad carts or other technology.
- Ensures technology is clean, charged, and secure.
- Assists with classroom staff coverage coordination.
- Answers a multi-line phone system, directs calls, or takes messages.
- Interacts with people on the telephone and personally in a responsive and appropriate manner.
- Collects, enters, and disseminates student and staff attendance data.
- Answers emergency calls for nursing and behavioral support.
- Acts calmly and quickly to dispatch teams to the location of emergency.
- Uses the paging system, call board, and intra-school direct connect phones to provide information to classrooms.
- Creates a positive environment by welcoming visitors.
- Connects visitors to appropriate Mary Cariola Staff.
Requirements
- Detail-oriented
- Able to multi-task
- Prioritize department needs
- Highly organized
- Flexible
- Maintain a high level of confidentiality
- Proficient in computer skills
- Proficient in written and verbal communication skills
- Ability to quickly learn, absorb, process, and apply information.
- Strong listening and oral communication skills.
- Sound academic skills—reading, writing, typing, and computation.
- Adaptability, creative thinking, and problem solving.
- Openness to change.
- Ability to self-manage time to complete tasks.
- Effective in and with groups; interpersonal, negotiation, and teamwork skills.
- Ability to read and comprehend simple instructions, short correspondence, safety rules, operating and maintenance instructions, procedures manuals, and memos.
- Ability to write simple correspondence and routine reports.
- Ability to effectively present information in one-on-one and small group situations.
- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
- Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
- Ability to deal with problems involving several concrete variables in standardized situations.
Skills
- Microsoft 365
- Word processing
- Excel
- Email applications
- Computer skills
- Written communication skills
- Verbal communication skills
- Listening skills
- Oral communication skills
- Reading skills
- Writing skills
- Typing skills
- Computation skills
- Interpersonal skills
- Negotiation skills
- Teamwork skills
- Mathematical skills
Location
- Onsite
Work Type
- Full-time
Experience Level
- Minimum of two (2) years of related experience and/or training, or equivalent combination of education and experience.
Education Level
- Local/Regents High School diploma or Equivalency Diploma
Salary/Compensations
- $17.34 - $21.84 per hour
About the Company
- Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong.
- Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work.
- As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.
Equal Opportunity
- We are an equal opportunity employer.
- All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, domestic violence victim status, veteran or disability status.