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About the Role
The Event Operations Coordinator is an integral part of the team responsible for successful management and production of our programs. This role supports in the planning, development, activation, and wrap-up stages of client programs and internal initiatives, ensuring high-quality service and professionalism.
Responsibilities
- Prepare materials, documents, meeting agendas, and communications to client and internal teams.
- Support in tracking deliverables across Event Operations and cross-functional teams, updating key documents.
- Participate in weekly status meetings, capturing detailed notes and action items.
- Ensure assigned areas of program responsibilities are successfully completed, delivered, and implemented during pre-production planning.
- Successfully manage areas of program execution onsite.
- Participate in program tear down meetings, internal & client recap decks, and client KPI measurement reporting.
- Join or lead internal agency initiatives & task forces, and offsite planning for department and agency needs.
Requirements
- BA/BS in marketing, business administration, communications, or related field.
- 1-3 years of experience in marketing, promotions, and/or events, including on-site event experience.
- Experiential marketing agency experience preferred.
- Strong interpersonal communication skills.
- Ability to interact internally and with clients at various organizational levels.
- Ability to connect with others authentically while honoring diverse perspectives.
- Ability to build trust and respect through communication and listening.
- Creative thinking with a willingness to strive for innovation.
- Experience with brand management, ensuring brand integrity and quality.
- Strong attention to detail, accuracy, and excellent organizational skills.
- Ability to navigate competing priorities and deadlines.
- Self-motivated with the ability to work independently and within teams.
- Understanding of social media trends and online engagement methods.
- Ability to work collaboratively internally and with clients.
- Ability to learn and navigate various office management platforms (Office 365, Keynote, Google Drive, Smartsheet, Slack, Zoom, etc.).
- Natural curiosity and drive for continuous learning.
- High energy and flexibility to work non-traditional hours, including nights and weekends.
- Ability to lift up to 25 pounds and stay on feet for extended periods.
- Willingness to work a hybrid schedule (at least 2 days in office).
- Willingness to travel up to 50% of the time.
Skills
- Interpersonal communication
- Client interaction
- Authentic connection
- Trust building
- Creative thinking
- Innovation
- Brand management
- Attention to detail
- Organizational skills
- Prioritization
- Time management
- Self-motivation
- Teamwork
- Social media trends
- Online engagement
- Collaboration
- Office management platforms
- Adaptability
- Flexibility
Location
- Los Angeles
- New York
- San Francisco
- London
Work Type
- Hybrid
- Full-time
Experience Level
- 1-3 years
Education Level
- BA/BS in marketing, business administration, communications, or related field
Salary/Compensations
- $70,304 - $77,652 annually
Benefits
- Medical/dental/vision insurance
- Employer-paid basic life and personal accident insurance
- Annual Profit Sharing/Bonus Plan
- 401(k)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- PTO
- STD/LTD insurance benefits
About the Company
- OBE is a global marketing agency that brings brands to life through culture-shaping experiences.
- For over 30 years, OBE has partnered with iconic brands to build community, create cultural relevance, and drive measurable business impact.
- OBE has offices in Los Angeles, New York, San Francisco, and London, and activates globally.
- OBE is a founding member of The ADD Collective.
- OBE has been recognized by Event Marketer as one of the best places to work in events.
- OBE prioritizes its people, investing in recovery days, company offsites, happy hours, and fitness challenges.
- OBE fosters open conversations and encourages employees to be their authentic selves.
Equal Opportunity
- On Board Experiential is An Equal Opportunity Employer.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.