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About the Role
The Administrative Assistant supports the Executive Assistant(s) and the Administration department through general clerical duties and special projects, ensuring smooth office operations and effective communication.
Responsibilities
- Provides general administrative support at the front desk reception area.
- Greets and monitors guests and visitors.
- Orders lunches and/or refreshments for meetings.
- Manages petty cash.
- Coordinates reservation of company cars.
- Orders supplies.
- Provides backup and coverage for Administrative Assistants at other locations as needed.
- Manages conference room schedules.
- Assists in setup and cleanup for meetings.
- Handles internal and external communications, including mail, faxes, and packages.
- Prepares bulk mailings.
- Coordinates with other departments to ensure smooth operations.
- Reviews, edits, and refines translated documents, marketing materials, and other communications.
- Provides translation support as needed.
- Assists with filing, photocopying, and word processing.
- Orders special office supplies.
- Purchases and picks up food or meals.
- Gathers necessary signatures and approvals for checks, forms, etc.
- Answers phone calls and internal requests for assistance.
- Coordinates and assembles corporate marketing/press packages.
- Manages access to and updates content on Sharepoint Intranet site.
- Manages and updates company/staff directory, phone directory, employee listings and new hire postings on Sharepoint.
- Monitors and keeps track of stored items and inventory.
- Takes and prepares meeting minutes.
- Assists with data entry work.
- Assists with filing and maintenance of central files (paper and electronic).
- Performs outreach efforts to assist with meeting organizational goals.
- Calls and speaks with patients over the phone.
- Prepares patient mailings to deliver care reminders.
- Provides basic instruction to patients according to guidelines and scripts.
- Makes appointments for patients.
- Updates patient information in the Epic electronic health record system.
- Performs other job duties as required by manager/supervisor.
Requirements
- Completion of a high school certificate or equivalent.
- 2+ years’ experience in the administrative field.
- Excellent verbal and written communication skills.
- Detail oriented and accurate.
- Knowledge of medical terminology is a plus.
- Fluent reading, writing, and speaking in English is required.
- Fluent reading, writing, and speaking in Chinese is highly preferred.
- Qualified applicants with arrest and conviction records will be considered for employment.
Skills
- Communication skills
- Detail oriented
- Accuracy
- Medical terminology
- English fluency
- Chinese fluency
- Sharepoint
- Epic electronic health record system
Location
- 1520 Stockton - San Francisco, CA
Work Type
- Full Time
Experience Level
- 2+ years
Education Level
- High school certificate or equivalent
Salary/Compensations
- $30.00 - $33.65 Hourly
Benefits
- Competitive benefits
- Free medical, dental and vision insurance for employee, spouse and/or children
- Company contribution to 401(k)
About the Company
- NEMS is proud to be an Equal Opportunity Employer welcoming diversity in our workforce.
Equal Opportunity
- NEMS is proud to be an Equal Opportunity Employer welcoming diversity in our workforce.
- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.