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About the Role

We are looking for a Recruiting Coordinator to deliver an exceptional candidate experience and build the operational foundation for rapid, high-quality hiring. You will coordinate interviews, manage candidate communication, and ensure hiring processes run smoothly, with opportunities to improve internal partnerships and gain exposure to the full recruiting lifecycle.

Responsibilities

Own interview scheduling and coordination across multiple teams/searches, including complex onsite and virtual interview loops.
Partner closely with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently.
Create an exceptional, high-touch candidate experience from initial interview through offer.
Manage onsite interview logistics and help create a thoughtful, welcoming experience for candidates visiting our offices.
Keep Ashby, ModernLoop, Notion docs, Juicebox and our other recruiting systems accurate and up to date.
Identify scheduling conflicts, process bottlenecks, and candidate experience issues, and proactively fix them.
Use data and a bias toward problem-solving to improve our process.
Help build and improve recruiting processes, workflows, templates, and systems as hiring volume grows, using AI to automate repetitive tasks.
Support the broader employee experience through onboarding, recruiting events, and other projects as needed.

Requirements

1-3+ years of work experience in recruiting coordination or another role that rewarded speed, organization, and communication.
Startup experience is a huge plus.
Exceptional verbal and written communication: clear, warm, and concise, and stays calm under time pressure.
Strong sense of urgency and the ability to move quickly without sacrificing quality.
Comfortable working with senior leaders and managing frequently changing schedules and priorities.
Attention to detail: catching time zone differences, room bookings, interviewer swaps.
Ownership and self-direction: comfortable with ambiguity and proactive in a fast-moving environment.
A genuine interest in hiring, creating a great experience, and the people side of building a company.
Availability to work from our San Francisco office at least 3 days per week (Tuesday, Wednesday, and Thursday).

Skills

Speed
Organization
Communication
Attention to detail
Ownership
Self-direction
Problem-solving
AI automation

Location

San Francisco
Remote (US)
Remote (UK)

Work Type

Hybrid
Remote

Experience Level

1-3+ years

Salary/Compensations

$80,000 - $100,000

Benefits

Market-benched salary & equity
Comprehensive health benefits
Flexible paid time off

About the Company

Hex is growing its team on a mission to make everyone a data person.
Our platform solves key pain points with today’s data and analytics tooling, empowering anyone to explore data using natural language, with or without code, on trusted context.
Thousands of customers like Ramp, Figma, Stubhub, Anthropic, and Gamma love Hex for our beautiful UI, agentic superpowers, and boundless flexibility.
Hex has raised over $100M from leading investors like Sequoia, a16z, Snowflake and Amplify.
With office hubs in San Francisco and New York, as well as remote team members throughout the US and UK, we’re a high-agency team that ships fast and has fun doing it.
Check out our Intro to Hex video and employee handbook to learn more about what it’s like to work at Hex.

Equal Opportunity

By submitting an application the candidate consents to the use of their personal information in accordance with the Hex Privacy policy: https://learn.hex.tech/docs/trust/privacy-policy.