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About the Role
The Commercial Assistant will support the commercial management of a 12-school PFI contract, reporting to the Contract Manager and working alongside the Commercial Manager to ensure effective financial administration, contract compliance, and stakeholder management.
Responsibilities
- Ensure invoicing processes are maintained across all 12 schools, ensuring accuracy and timely submission to the client authority.
- Assist with the administration of defects to ensure full compliance with the interface agreement.
- Preparation and monitoring of the payment mechanism for the Contract.
- Maintain the Change Control log and support the preparation of change requests and quotations for additional works.
- Maintain the approved supplier database and ensure all necessary insurance and compliance documentation is current.
- Act as a point of contact for school-based queries relating to commercial matters and service delivery.
- Attend client meetings as required and prepare supporting documentation.
- Build effective working relationships with headteachers, business managers, and local authority representatives.
- Support the Commercial Manager to ensure all commercial activities comply with PFI contract terms, company policies, and relevant legislation.
- Maintain accurate records using contract management systems and internal databases.
- Support the Commercial Manager with the Preparation of correspondence, reports, and presentations as required.
- Support the wider commercial team with ad-hoc projects and administrative tasks.
Requirements
- Minimum of 5 GCSEs including Maths and English (Grade C/4 or above)
- Experience working in a commercial, finance, or contract administration role
- Strong numerical and financial administration skills with high attention to detail
- Proficiency in Microsoft Office Suite, particularly Excel for data management and reporting
- Excellent organizational skills with the ability to manage multiple priorities across a multi-site contract
- Strong written and verbal communication skills for stakeholder engagement
- Understanding of procurement processes and purchase order management
- Professional and customer-focused approach
- Ability to work independently and as part of a team
- Proactive problem-solver with a solutions-oriented mindset
- Adaptable and able to work in a dynamic, multi-stakeholder environment
- Previous experience in PFI, FM, or education sector contracts (Desirable)
- Knowledge of hard and soft FM services (Desirable)
- Familiarity with contract management or CAFM systems (Desirable)
- Regular travel between the 12 school sites within the contract portfolio is required.
- A valid UK driving licence and access to a vehicle is essential.
Skills
- Microsoft Office Suite
- Excel
- Data management
- Reporting
- Organizational skills
- Communication skills
- Procurement processes
- Purchase order management
Location
- 12 school sites
Work Type
- Hybrid
- Site-based
- Occasional office-based
Education Level
- Minimum of 5 GCSEs including Maths and English (Grade C/4 or above)