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About the Role
The Human Resources Administrative Assistant provides administrative support, assistance, and resources to all CPC employees and the Human Resources Department. This role is crucial for assisting with daily HR operations, maintaining employee records, coordinating activities, and ensuring departmental efficiency while supporting employee and management needs.
Responsibilities
- Assist with recruiting by working with the TA team and management to ensure proper staffing levels for multiple buildings; facilitate scheduling and pre-interview process.
- Attend occasional job fairs.
- Review and process onboarding and offboarding paperwork, including E-verify.
- Follow up on current employees' expiring work authorization and manage I-9s/E-verify Tentative Non-confirmations for new hires.
- Complete and maintain forms, including employment and wage verifications.
- Verify agency employees' timesheets and input on spreadsheets.
- Reconcile agency invoices with hours worked for the respective period.
- Maintain Human Resources Information System records and compile reports.
- Keep employee records up to date by processing employee status changes in a timely fashion such as address changes, name changes, and I-9 re-verifications.
- Process Union terminations.
- Review and enter disciplinary action for employees in HRIS.
- Assist employees as needed via phone calls/emails or walk-ins.
- Serve as a liaison for bilingual employees needing assistance with HR requests.
- Manage badge system, create/update employee badges.
- Maintain Parking Permits.
- Enroll and re-enroll hourly employees to timeclocks.
- Contribute to the development and implementation of departmental goals, company policies, and procedures to support operational efficiency and achieve company objectives.
- Assist in HR-related training.
- Train new hires in HR department functions.
- Review the No Hours report and follow up with managers.
- Maintain confidential information/records.
- Perform filing, scanning, and copying as needed.
- Undertake special projects or assignments, and other responsibilities as assigned by the management team.
Requirements
- Bachelor’s degree required.
- 1-3 years of administrative experience, preferably in Human Resources.
- Must be able to have own transportation for occasional travel to other facilities in the surrounding area.
Skills
- Bilingual in Spanish preferred.
- Excellent oral and written communication skills.
- Proficient in using MS Office programs, especially Excel and Word.
- Smartsheets a plus.
- Ability to work in a fast-paced environment.
- Ability to prioritize, multitask, be detailed-oriented, and organized.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
Experience Level
- 1-3 years
Education Level
- Bachelor's degree
About the Company
- Work environment in production operations facilities include close proximity to heavy machinery and pharmaceutical powders.
- Potential to move between production operations sites/areas to complete job functions.
- Hours/Travel may be subject to change based on management/company discretion.