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About the Role
The CUNY Institute for State and Local Governance is seeking a new Administrative Assistant to provide administrative and database support. This role is crucial for maintaining smooth operations and supporting researchers and staff.
Responsibilities
- Welcome and direct all incoming telephone calls, visitors, mail, deliveries, and info box inquiries.
- Arrange conference calls and manage audio/visual equipment.
- Maintain and update the Executive Director’s calendar.
- Maintain and update conference room calendars for in-house meetings.
- Support hosted meetings with setup, refreshments, cleanup, and audio/visual equipment.
- Maintain relationships with supply vendors and other service personnel.
- Keep the reception area orderly and prepare the office.
- Liaise with building management and vendors to resolve facilities and maintenance issues.
- Order routine office and kitchen supplies and refreshments; stock supply areas and maintain inventory.
- Schedule and support staff meetings, gatherings, and other staff events.
- Ensure office and common areas are clean, presentable, and appropriate for staff and guests.
- Reconcile purchasing card expenses.
- Submit and track contracts via a contract manager system.
- Submit and track invoice payments via accounts payable system.
- Assist in the preparation of mailings and reports.
- Manage posting of occasional outgoing mail and packages.
- Provide backup assistance with basic information technology equipment.
- Assist in booking travel and preparation of travel expense reports.
- Perform other duties as assigned.
Requirements
- Three or more years of administrative experience.
- Computer literacy required.
- Exceptional communications skills, interpersonal skills, organizational skills, and sound judgement.
- Ability to prioritize, meet deadlines, and balance individual and team responsibilities with attention to detail and high-level accuracy.
- Ability to maintain working relationships with staff, partner agencies, and all other internal and external workforces at all levels with professionalism.
- The ability to be flexible.
Skills
- Microsoft Office applications
- Collaborative software
- WorkDay (optional)
- ASANA (optional)
Location
- New York City
Work Type
- Hybrid
Experience Level
- 3+ years administrative experience
Education Level
- Bachelor's degree required
- Advanced degree preferred
Salary/Compensations
- $55,000 - $65,000
Benefits
- RFCUNY Employee Benefits and Accruals
About the Company
- The CUNY Institute for State and Local Governance has a mission to improve the financing, delivery, and measurement of critical public services through research, technical assistance, and education.
- We lead projects aimed at reforming the criminal justice system, measuring urban inequality, expanding the reach of social service providers, and more.
- Each project has a dedicated team of research and policy experts who collaborate closely with internal and external organizations.
- Our staff have the opportunity to work with colleagues and supervisors across projects and with different types of expertise.
- We are seeking new team members with enthusiasm to shape the future of state and local policy.
Equal Opportunity
- The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer.
- It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.