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About the Role

The Administrative Coordinator plays a critical role in ensuring the smooth, strategic, and professional operations of the CCAMPIS grant. This position requires a highly organized and proactive individual who excels at managing systems, coordinating logistics, solving problems independently, and building strong, professional relationships across diverse audiences. The candidate must be adept at navigating the Workday system utilized by the RF.

Responsibilities

Serves as the lead administrative assistant to the CCAMPIS grant.
Support financial operations by managing invoice processing, payroll coordination, and the accurate preparation and timely preparation and submission of all documents required by RF to approve contracts and requisitions, in full compliance with departmental procedures and CUNY fiscal policies.
Coordinate procurement processes, including the sourcing, purchasing, and tracking of goods and services, and ensure adherence to CUNY and departmental guidelines and timelines.
Assist the Infant/Toddler Developmental Specialist in the planning and execution of all Infant/Toddler family events—including workshops, open Houses, information sessions, and family/school activities—ensuring detail is aligned with student-parent needs.
Other duties as assigned.
Complies with all DOHMH requirements and other agency requirements necessary for the operation of the Center.
Attend and participate in staff meetings and in-service trainings, conferences, courses, and other aspects of professional growth.

Requirements

Minimum of two years of executive administrative or office management experience
Proven ability to work effectively with student-parents, and families at a high level of professionalism and customer service
Must be able to pass an extensive background check.
Must be team-oriented, and excited to support the Center’s growth.
Must be diplomatic, skilled, and collaborative in working with parents, teachers, and co-workers.

Skills

Exceptional critical thinking, problem-solving, and communication skills
Strong organizational and time management skills with the ability to manage competing priorities and meet tight deadlines
Proficiency in Microsoft 365, including intermediate to advanced skills in Word, Excel, and PowerPoint, along with demonstrated comfort adopting and learning new technologies

Location

HOSTOS C. C.

Work Type

Full-time

Experience Level

Minimum of two years of executive administrative or office management experience

Education Level

Associate’s degree

Salary/Compensations

$45,675.00

Benefits

RFCUNY Employee Benefits and Accruals

About the Company

The team at RFCUNY (RF) is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.
The Center is dedicated to serving the children of student-parents enrolled at HCC.

Equal Opportunity

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.