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About the Role

The P&C Administrator provides administrative and project support to their designated department, working closely with the HR/P&C team to perform data analytics, metrics, and prepare reports for management presentations.

Responsibilities

Assist with the day-to-day operations of HR/People and Culture functions.
Manage the HR mailbox.
Collaborate with the HR/People and Culture team to gather and analyze HR data, producing metrics and reports.
Prepare reports on a weekly, monthly, and ad hoc basis.
Complete special projects by organizing and coordinating information and requirements.
Take detailed minutes during HR/People and Culture meetings and distribute them.
Develop and maintain a systematic and accessible filing system.
Act as the main point of contact for internal and external stakeholders.
Conduct data analysis to identify trends, patterns, and insights.
Support recruitment efforts, including posting job openings, scheduling interviews, and communicating with candidates.
Assist with the onboarding process for new hires.
Maintain and update employee files, ensuring compliance.
Perform file maintenance, filing, copying, scanning, and other administrative tasks.
Coordinate administrative procedures and schedule meetings.
Prepare and distribute communications, such as memos, emails, and announcements.
Assist in organizing and coordinating People and Culture-related events.
Perform general administrative tasks, including answering phones, managing calendars, and handling correspondence.
Assist with benefits administration and management.
Support HRIS & UKG management.
Monitor and update policies and provide support in adopting new policies.
Handle highly sensitive and confidential information.
Assist the Director, People and Culture and the People and Culture team with ad hoc requests.
Support HR projects and initiatives as assigned.
Organize and schedule appointments for the Director, People and Culture and the People and Culture team.
Perform other duties as required.

Requirements

Relevant post-secondary education in Human Resources Management or Business Administration.
Minimum of one (1) year of related experience in an HR administrative role.
Experience with data analysis and reporting.
Proficiency in using tools like Excel for data manipulation and visualization.
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Strong attention to detail with superior organizational skills and the ability to multitask in a fast-paced environment.
Ability to work independently as well as collaboratively in a team environment.
High level of discretion and ability to handle confidential information.
Detail-oriented with strong analytical and problem-solving abilities.
Ability to manage multiple projects and deadlines, prioritize, and take initiative.
Demonstrable ability to exercise good judgment and use discretion.
Effective verbal and written communication skills.
Demonstrable excellent interpersonal skills, along with a high level of professionalism, energy, speed, and accuracy.
High standards of ethics and confidentiality to handle sensitive information.
Excellent computer skills including proficiency in Microsoft Office, including Outlook, Word and Excel.
Must be qualified to work in Canada legally.
Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result.
Must have up-to-date vaccinations against COVID-19 with a vaccine approved for use in Canada.

Skills

Data analysis
Reporting
Excel
Organizational skills
Time management
Prioritization
Meeting deadlines
Attention to detail
Multitasking
Teamwork
Discretion
Confidentiality
Analytical skills
Problem-solving
Project management
Initiative
Judgment
Verbal communication
Written communication
Interpersonal skills
Professionalism
Microsoft Office Suite (Outlook, Word, Excel)
HRIS systems (UKG, ADP)
Benefit administration
Onboarding
Event planning
Minute taking
Filing systems

Location

Canada

Work Type

Full-Time
Permanent
Monday to Friday, 9:00 A.M. to 5:00 P.M.

Experience Level

Minimum of one (1) year of related experience

Education Level

Relevant post-secondary education in Human Resources Management or Business Administration

Salary/Compensations

$55,000 annually

About the Company

Dixon Hall may use Artificial Intelligence-assisted tools during the recruitment process to support efficiency and consistency.
Final hiring decisions are made by the Human Resources team.
Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies.
To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences.
Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.

Equal Opportunity

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies.
If selected for an interview, please inform the hiring manager or the People and Culture team at peopleandculture@dixonhall.org of any accommodations you may require during the interview process.
To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences.
Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.