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About the Role
Gibson Dunn, a leading global law firm, is seeking a talented Accounts Payable Specialist to join its London Finance team. The successful candidate will report to the London Finance Manager and be an integral part of the Accounts payable and cashiering team, contributing to the firm's meticulous legal strategies.
Responsibilities
- Review invoices and expense claims for coding, accuracy, VAT/tax validity, and compliance with Firm policy.
- Handle all related inquiries, internal and external, providing excellent customer service.
- Set up regular bank transfer payment runs for approved invoices and expense claims.
- Submit standard release e-mails and supporting documentation for bank payment release.
- Post invoices directly onto the Aderant accounts system when necessary.
- Prepare single manual cheque requests and one-off bank transfers.
- Liaise with major invoice vendors and manage the receipt, amendment, and posting of e-invoices onto Aderant.
- Communicate with attorneys and their secretaries to resolve invoice transaction issues.
- Maintain the Firm’s master Vendor records and set up new vendors according to policy.
- Adhere to firm's policy on call back procedures for new vendors and changes in vendor bank details.
- Maintain a firm approved vendor call back log.
- Provide cover for the Senior Legal Cashier, handling basic cashiering tasks including bank receipt monitoring and posting, client account receipts & payments, bank account management, and general ledger entries.
- Assist the Senior Legal Cashier with daily tasks.
- Coordinate the entry of unposted disbursement invoices with London billers for timely bill issuance.
- Provide reports to assist bill production and payment.
- Work with team members to ensure expenses are coded correctly and general ledger entries are accurate.
- Compile adjusting general ledger journals with supporting documentation.
- Participate in special project work and handle ad-hoc requests.
- Enforce Firm practices, policies, and procedures related to Accounts Payable.
- Identify and implement process improvements within the accounts department for increased efficiency.
- Participate in regular meetings with Finance Manager and/or Director of Administration.
- Participate in inter-office meetings and training sessions.
- Provide work cover to other offices as required.
- Provide weekend on-demand cover during the year-end push period (September to December).
Requirements
- Ideally 1-3 years professional experience in a similar finance position.
- Law firm or professional services experience is preferred.
- Working knowledge of CMS Aderant is an advantage.
- Experience working with Microsoft Office products (Word, Excel, PowerPoint, Outlook).
- Experience in a similar finance role, ideally a law firm (US firm preferred) with multiple overseas offices.
- Good working knowledge of UK and international/EU VAT requirements.
- Detailed knowledge of tax rules applicable to business expenditure in the UK.
- Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
Skills
- Strong communication skills, both verbal and written.
- Strong analytical skills.
- Detail-oriented with excellent proof-reading and research skills.
- Strong time-management skills and ability to meet deadlines.
- Ability to develop strong internal and external relationships.
- Ability to work effectively with people at all levels.
- Strong customer service ethic.
- Ability to multitask and prioritize responsibilities.
- Excellent judgment and decision-making skills.
Location
- London
Work Type
- Full-time
Experience Level
- 1-3 years
About the Company
- Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
- Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
- Our work is distinguished by a unique combination of precision and vision.
- The firm has recently expanded its global network of 21 offices, including new offices in Abu Dhabi and Riyadh.
Equal Opportunity
- Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
- We strive to ensure an inclusive and accessible hiring experience.
- The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.