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About the Role

OKT is seeking a Legal Assistant to provide high-level legal and administrative support to three busy associates. The role involves supporting complex litigation files, negotiations, and day-to-day practice management while delivering exceptional service. The successful candidate will be highly organized, proactive, and thrive in a fast-paced legal environment, managing competing priorities and producing polished legal documents.

Responsibilities

Prepare, revise, and format legal documents, including pleadings, motion materials, affidavits, factums, agreements, correspondence, records, and other court materials.
Manage litigation deadlines and coordinate timely court filings across multiple jurisdictions.
Prepare hearing and trial materials, including authorities, exhibits, briefs, and electronic filing packages.
Liaise with courts, tribunals, opposing counsel, co-counsel, experts, clients, and Indigenous community representatives.
Conduct conflict checks and assist with file opening, maintenance, organization, and closing procedures.
Maintain accurate electronic and physical files using iManage and other firm systems.
Manage complex calendars for multiple lawyers, including court appearances, mediations, negotiations, meetings, travel, and client appointments.
Coordinate meetings, conference calls, travel arrangements, and other logistical requirements.
Draft, edit, and proofread legal correspondence, reports, presentations, and other documents.
Monitor incoming communications, prioritize requests, and ensure timely follow-up.
Prepare expense reports, assist with billing, docketing, and time entry.
Provide administrative support that contributes to the efficient management of each lawyer's practice.
Coordinate active litigation and negotiation files from opening through completion.
Track key deadlines and proactively follow up with lawyers, clients, experts, and other stakeholders.
Organize and manage large volumes of documentation for complex matters.
Maintain precedents, templates, and document management systems.
Assist with special projects and legal research coordination as required.
Stay current on court filing procedures and administrative requirements.
Provide backup support to other Legal Assistants when required.
Contribute positively to the firm's collaborative, respectful, and inclusive culture.
Perform other duties and special projects as assigned.

Requirements

Minimum 3 years of experience as a Legal Assistant in a law firm.
Experience supporting litigation files, including the preparation of court documents and managing litigation deadlines.
Strong organizational and time management skills with the ability to manage competing priorities for multiple lawyers.
Excellent attention to detail and proofreading skills.
Exceptional written and verbal communication skills.
Proficiency with Microsoft Office 365.
Experience using iManage or a comparable document management system.
Professionalism, discretion, and sound judgment in handling confidential information.
Ability to work independently while collaborating effectively within a team.
Experience in Aboriginal law, constitutional law, public law, litigation, or Indigenous governance matters (preferred).
Familiarity with court filing procedures in Ontario and/or other Canadian jurisdictions (preferred).
Completion of a Legal Assistant, Law Clerk, or Paralegal diploma, or equivalent post-secondary education (preferred).

Skills

Legal document preparation
Litigation deadline management
Court filing coordination
Liaison with legal professionals and clients
Conflict checks
File management
Document management systems (iManage)
Calendar management
Meeting and travel coordination
Drafting and proofreading legal documents
Communication
Organization
Time management
Attention to detail
Microsoft Office 365
Professionalism
Discretion
Judgment
Team collaboration
Aboriginal law (preferred)
Constitutional law (preferred)
Public law (preferred)
Indigenous governance (preferred)

Location

Toronto

Work Type

Contract
Full-time

Experience Level

Minimum 3 years of experience as a Legal Assistant

Education Level

Legal Assistant, Law Clerk, or Paralegal diploma, or equivalent post-secondary education (preferred)

Salary/Compensations

$70,000 to $80,000

Benefits

Accommodations throughout the recruitment process

About the Company

At Olthuis Kleer Townshend LLP (OKT), our core purpose is advocating for Indigenous rights, interests, and self-determination.
We understand the practical challenges that Indigenous governments, organizations, and peoples face when revitalizing their own laws and engaging with the wide range of Canadian law.
We develop legal strategies collaboratively with our clients, with Indigenous self-determination at the foundation of everything we do.

Equal Opportunity

OKT has adopted proactive recruitment strategies aimed at mitigating direct and systemic discrimination.
We remain committed to an equitable hiring process that supports a diverse pool of candidates.
We are committed to open, honest, and inclusive recruitment practices and provide equal opportunity to all applicants.
OKT supports applicants with disabilities by offering accommodations throughout the recruitment process.