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About the Role

The Specialist provides specialized program and analytical support for key Corporate Services programs, focusing on Real Estate Operations (REO) vendor governance, lease administration, and corporate insurance. The role analyzes contractual, financial, insurance, and operational information to support management decisions, financial control, and risk management across OTPP’s global real estate portfolio.

Responsibilities

Execute REO vendor governance processes by monitoring contractual obligations, service levels, performance measures, financial commitments, and renewal requirements.
Analyze vendor performance, costs, staffing models, and commercial terms, identifying risks and preparing recommendations for management.
Coordinate procurement, contract renewal, and vendor review activities by preparing requirements and providing analysis.
Administer lease requirements across the global real estate portfolio, including critical dates, notices, financial obligations, and renewal options.
Review lease and related financial information, identifying discrepancies, risks, and upcoming obligations, and coordinate required actions.
Independently execute administrative and operational requirements of OTPP’s Corporate Insurance Program, including intake, triage, certificates of insurance, applications, exposure data collection, valuations, policy documentation, claims administration support, and program reporting.
Review and analyze insurance information, claims activity, and renewal requirements, identifying gaps and preparing supporting analysis for management.
Coordinate with brokers, insurers, and internal stakeholders to complete program requirements, support renewal submissions, manage timelines, and maintain audit-ready records.
Develop and maintain reporting, governance, processes, and controls across assigned REO programs, identifying gaps and implementing improvements.
Analyze vendor, lease, insurance, and other assigned REO expenditures, contractual commitments, forecasts, and variances to support budgeting, forecasting, and cost management.

Requirements

Post-secondary education in business, real estate, facilities management, finance, or a related discipline, or equivalent professional experience.
Minimum 5 years of progressive experience in real estate operations, vendor management, contract administration, or a related corporate environment.
Demonstrated experience working independently with vendors, contracts, leases, financial information, and other commercial documentation.
Strong analytical and problem-solving skills with the ability to assess information, identify risks or issues, and develop clear recommendations.
Knowledge of vendor governance, lease administration, budgeting, and financial processes within a real estate or corporate services environment.
Strong judgment, discretion, and communication skills when working with confidential financial, contractual, and commercially sensitive information.
Strong Microsoft Excel, PowerPoint, and reporting skills.
Clear written and verbal communication skills, with a professional, responsive, and service-oriented approach.
Ability to build collaborative relationships and coordinate information and follow-up across internal stakeholders and external service providers.
Sound judgment and discretion, including the ability to handle confidential information, resolve routine issues, and recognize when guidance or escalation is required.
Proficiency with Microsoft 365 applications.

Skills

Real estate operations
Vendor management
Contract administration
Corporate insurance program experience
Analytical skills
Problem-solving skills
Vendor governance
Lease administration
Budgeting
Financial processes
Judgment
Discretion
Communication skills
Microsoft Excel
Microsoft PowerPoint
Reporting skills
Microsoft 365 applications

Location

Global

Work Type

Flexible work environment combining in office collaboration and remote working

Experience Level

Minimum 5 years of progressive experience

Education Level

Post-secondary education in business, real estate, facilities management, finance, or a related discipline, or equivalent professional experience

Salary/Compensations

$90,000 - $140,000

Benefits

Pay-for-performance with base salary and annual incentive
Numerous opportunities for professional growth and development
Comprehensive employer paid benefits coverage
Retirement income through a defined benefit pension plan
Opportunity to invest back into the fund through our Deferred Incentive Program
Competitive time off
Flexible Travel Program (option to work abroad for up to a month each year)
Employee discount programs

About the Company

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.

Equal Opportunity

Accommodations are available upon request (peopleandculture@otpp.com) for candidates with a disability taking part in the recruitment process and once hired.
Candidates must be legally entitled to work in the country where this role is located.