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About the Role
AIUC is hiring an Office Manager to oversee the day-to-day operations of our San Francisco office. This role requires a high degree of ownership, ensuring a positive and functional workplace environment for employees. You will be the primary point of contact for all office-related matters, managing systems for vendors, facilities, onboarding, access, and physical security.
Responsibilities
- Run the SF office: daily restocking of snacks, drinks, fresh food and supplies, the daily lunch program, first aid/AED upkeep, cleanliness, and general facilities
- Own facilities and vendors: act as liaison with building management, janitorial, and contractors (HVAC, repairs, access, parking, COIs), compare options before buying, and push stalled projects to done
- Own the physical workspace: furniture and hardware procurement, installation, seating plans, desk setups, and conference room AV (TVs, cameras, speakerphones, Meet/Zoom), plus office internet and shared devices
- Run onboarding and offboarding end-to-end: new hire coordination, pre-boarding comms, first-day setup, laptops, orientation, and provisioning/removing access across building and company systems (Swiftlane, Google Workspace, Slack, and more)
- Own people ops & finance to make sure our staff is paid on time: coordinate with payroll, HRIS, and benefits vendors
- Administer internal systems & compliance: Slack and Google Workspace settings, email aliases, the employee directory, SOC 2 evidence, and physical-space controls in Vanta,etc.
- Build the systems behind it all: SOPs, an operations calendar, vendor directory, asset inventory, and onboarding checklists, and spot gaps and fix them without being asked
Requirements
- 4-7 years of experience in office management, workplace operations, or facilities, at a fast-growing startup.
- Ideally you’ve managed one or multiple office moves
- Comfortable switching between strategic improvements and highly tactical work; no task is beneath you
- Exceptional organization and attention to detail
- A systems builder: you document, automate, and turn recurring work into routines instead of heroics
- Comfortable with hands-on IT and hardware: setting up desks and monitors, troubleshooting AV and Wi-Fi, managing accounts and access
- High ownership and reliability; you follow through, chase what's stuck, and can be trusted with sensitive employee and company information
- Experience administering security / compliance tasks, e.g., Google Workspace, Slack, Vanta, Gusto, etc.
- Comfortable using AI tools such as ChatGPT or Claude to improve speed and efficiency
- Excited to work in person five days a week
- Experience heavily coordinating with and/or managing additional operations staff (e.g., IT operations team member, personal assistant)
Skills
- Office Management
- Workplace Operations
- Facilities Management
- IT and Hardware Troubleshooting
- Vendor Management
- Onboarding/Offboarding
- People Operations
- Finance Coordination
- System Administration (Google Workspace, Slack, Vanta, Gusto)
- AI Tools (ChatGPT, Claude)
- Security/Compliance Administration
Location
- San Francisco
Work Type
- Onsite
- Full-time
Experience Level
- Mid-level
Salary/Compensations
- Competitive annual salary
Benefits
- Equity
- Health, dental and vision insurance for you and your dependents
- Visa sponsorship and relocation stipend
- Daily lunch, dinner & snacks
About the Company
- AIUC builds standards and insurance for frontier AI, with the mission to Underwrite superintelligence.
- We aim to build confidence in new technology by establishing trust marks, similar to Underwriters Laboratories (UL) for electricity.
- AIUC-1 is our standard for agent security, serving companies like Cursor, Lovable, ElevenLabs, and Harvey.
- We have raised $55m from Ribbit, First Harmonic, and Nat Friedman.
- Our team comprises individuals from METR, Anthropic, McKinsey, and OpenAI.