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About the Role
Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments. Access opportunities for professional growth and continuing education. Work alongside a collaborative and compassionate team of experts dedicated to making a difference. Enjoy the convenience of multiple locations throughout the Capital Region. Contribute to groundbreaking clinical trials that shape the future of oncology care. Discover your career potential with a practice dedicated to excellence and innovation.
Responsibilities
- Provides high-level administrative support to the Practice Administrator and Practice Leadership Teams across multiple practice locations.
- Assists in identifying clinical coverage gaps.
- Maintains complex calendars, schedules meetings, and coordinates appointments for Practice Administrator.
- Coordinates leadership meetings, management meetings, and special committees, including agenda preparation, meeting materials, minutes, and follow-up on action items.
- Coordinates provider expense reimbursement submissions and related documentation.
- Composes, prepares, edits, and proofreads correspondence, reports, presentations, meeting materials, and organizational communications.
- Maintains confidentiality of sensitive employee, operational, financial, and organizational information.
- Assists with coordination and communication of operational initiatives, practice-wide projects, and organizational priorities.
- Tracks leadership action items, operational deadlines, and project milestones to ensure timely completion.
- Supports Practice Administrator with implementation of process improvement initiatives and operational efficiencies.
- Assists with emergency preparedness planning, business continuity documentation, and maintenance of operational resource materials.
- Coordinates all provider schedules, monthly on-call schedules, time-off requests, holiday rotations, and related communication.
- Maintains vacation, time-off, and on-call accrual records and distributes schedules throughout the organization as appropriate.
- Assists with meeting scheduling, conference room reservations, and coordination of multi-site leadership activities.
- Assists in monitoring project timelines, deliverables, and implementation activities.
- Maintains accurate records, databases, spreadsheets, and tracking tools used by leadership.
- Assists leadership with collecting, organizing, and analyzing information to support decision-making.
- Coordinates interview schedules and candidate communications as requested by leadership.
- Maintains organizational charts, staff directories, and department contact lists.
- Supports employee engagement, recognition, and leadership-sponsored staff events.
- Orders and maintains inventory of office, printer, and administrative supplies.
- Coordinates vendor interactions, service requests, and administrative purchasing activities.
- Establishes and maintains organized filing systems, both electronic and paper, ensuring records are current, secure, and accessible.
- Performs additional duties and projects as assigned.
Location
- Multiple locations throughout the Capital Region
Benefits
- Access opportunities for professional growth and continuing education.
About the Company
- Practice at the forefront of cutting-edge cancer care and advanced treatments.
- Dedicated to excellence and innovation.