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About the Role
The Payroll Specialist is responsible for ensuring accurate and timely payment of all employees within the JDH group. This role involves managing the monthly payroll cycle, administering statutory and contractual pay, managing benefits and pensions, and serving as the primary contact for payroll inquiries. A key objective is to lead the transition from an external payroll provider to an in-house function.
Responsibilities
- Manage the end-to-end monthly payroll cycle with our external provider, including input collation, checking starters/leavers/changes, sign-off, reconciliation, and HMRC/RTI submission.
- Process SSP, contractual sick pay, maternity, paternity, adoption, shared parental, and other family leave pay using absence data.
- Calculate holiday pay, final pay, and all other leaver entitlements.
- Administer the workplace pension, including auto-enrolment, opt-outs, re-enrolment, salary sacrifice schemes, and contributions.
- Maintain accurate pay and benefits data in CIPHR.
- Support annual pay reviews, bonus payments, and reward projects.
- Act as the first point of contact for pay, pension, and benefits queries, resolving them promptly and tracking recurring issues.
- Produce payroll journals, cost reports, and reconciliations for Finance.
- Manage Apprenticeship Levy reporting and year-end outputs (P60s, P11Ds).
- Lead the transition of payroll from an external provider to an in-house function, including process review, system selection, business case development, parallel running, data migration, and go-live.
Requirements
- Proven experience running end-to-end UK payroll, including working with an outsourced payroll provider.
- Strong knowledge of UK payroll legislation, HMRC requirements, and RTI.
- Knowledge of SSP, SMP, and other statutory payments, and pension auto-enrolment.
- Strong Excel skills, including lookups, pivot tables, and reconciliations.
- High accuracy and attention to detail, with the ability to meet fixed monthly deadlines.
- Clear, confident communication with employees and managers at all levels.
- Discretion with confidential pay data.
- Ability to work effectively across HR and Finance.
- Experience with CIPHR HR and/or payroll modules (desirable).
- Experience of moving payroll from an outsourced provider to in-house (desirable).
- Multi-site or group payroll experience (desirable).
- Healthcare sector background (desirable).
- Salary sacrifice and benefits administration experience (desirable).
- Gender pay gap reporting experience (desirable).
- CIPP payroll qualification or working towards one (desirable).
- Process design and project management skills (desirable).
Skills
- Payroll Management
- Statutory Pay Administration
- Pension Administration
- Benefits Administration
- HMRC Compliance
- RTI Submissions
- Excel (Lookups, Pivot Tables, Reconciliations)
- Communication
- Attention to Detail
- Project Management
- Process Design
Location
- Onsite - Harley St
- Onsite - London Bridge
Work Type
- Permanent
- Full-Time
- Onsite
Experience Level
- Proven experience
Education Level
- CIPP payroll qualification (or working towards) (desirable)
Salary/Compensations
- £42,000 - £45,000
Benefits
- 32 days annual leave including bank holidays
- Life assurance
- Pension plan
- Staff treatment discounts
- Workplace Nursery Scheme
- EV Car Scheme
- Cycle2Work
- Perkbox benefits platform
- Health and wellness programmes
- Ongoing learning and development opportunities
About the Company
- JD Healthcare Group is a leading UK fertility and reproductive healthcare provider.
- Operates brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic, and Elective Egg Freezing.
- Has been supporting individuals and families since 1985.
- Combines world-class clinical expertise with genuine human care.
- Driven by a purpose to help people build their dream families.
Equal Opportunity
- JD Healthcare is an Equal Opportunities employer.
- Committed to diversity and inclusion.
- Encourages applications from all backgrounds.