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About the Role

Formula 1 is seeking a Logistics Coordinator to join the Events team. This role is crucial for coordinating the logistics, assets, freight, crew travel, local staffing, show cars, and operational equipment for Grand Prix and affiliated events, ensuring the delivery of F1's live fan experience.

Responsibilities

Support F1’s live fan experience by coordinating logistics, assets, crew movements, and operational administration for successful event delivery.
Report to the Senior Event Delivery Manager, coordinating freight, crew travel, purchase orders, invoices, asset tracking, staffing, show cars, and equipment readiness for allocated events.
Liaise with internal teams, suppliers, freight partners, travel providers, and local staffing agencies for efficient, accurate, and timely delivery.
Coordinate freight movements, shipping schedules, collections, deliveries, load-in/out plans, and return logistics.
Liaise with freight partners, suppliers, promoters, and venues on delivery windows, access, documentation, and site restrictions.
Track shipments and resolve freight issues, delays, customs queries, or delivery changes.
Maintain logistics schedules, freight trackers, packing lists, and delivery records.
Coordinate flights, accommodation, ground transport, transfers, and arrival/departure information with the travel department.
Prepare crew information packs including travel, accommodation, accreditation, schedules, site rules, contacts, and welfare details.
Maintain travel trackers, transport schedules, and emergency contact details.
Confirm access, accreditation, and arrival arrangements with internal teams, travel providers, and promoters.
Raise purchase orders in line with approved scopes, budgets, and internal processes.
Track supplier costs, quotations, approvals, purchase orders, invoices, and payment status.
Process invoices accurately and resolve queries with suppliers, finance, and internal stakeholders.
Support event reconciliation, accruals, and cost reporting.
Maintain asset registers, inventory trackers, equipment lists, and movement records.
Track asset location, condition, allocation, dispatch, return, and storage status.
Coordinate equipment maintenance schedules, servicing, repairs, testing, and replacement needs.
Coordinate F1 show car movement, storage, preparation, documentation, condition checks, and return logistics.
Capture post-event asset updates, losses, damage, maintenance requirements, and lessons learned.
Book and coordinate local event staff, agency teams, and operational support.
Confirm staffing schedules, call times, roles, uniform requirements, access arrangements, and briefing information.
Maintain staff trackers, contact lists, attendance records, and sign-in information.
Escalate staffing gaps, scheduling issues, or operational risks and support practical solutions.

Requirements

Highly organised, proactive, and accountable.
Calm, practical, and solutions-focused under pressure.
Collaborative with strong relationships across teams, suppliers, promoters, and agencies.
Confident communicator with a flexible, can-do attitude.
Willing and able to travel internationally for race events if required.
4+ years of experience in event logistics, coordination, operations, or production support across sport, live entertainment, brand activation, or major events.
Experience coordinating freight, travel, suppliers, staffing, or asset movements in a live event environment.
Experience raising purchase orders, processing invoices, and maintaining cost trackers.
Experience maintaining asset registers, logistics trackers, crew information, or operational documentation.

Skills

Strong planning, organisation, prioritisation, and attention to detail.
Good understanding of freight, travel, event logistics, local staffing, and supplier coordination.
Confident using trackers, schedules, purchase order systems, invoice processes, and shared planning documents.
Able to manage multiple event workstreams, deadlines, and stakeholders at pace.
Clear written and verbal communication.

Location

Biggin Hill

Work Type

Full-time

Experience Level

4+ years

Benefits

Private Healthcare scheme
Dental Care
4 x Grand Prix Paddock passes per season
Enhanced maternity/paternity leave and other family planning policies
A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
Free healthy snacks in our offices
Subsidised canteen in Biggin Hill, serving breakfast and lunch
25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
Opportunities to develop and request training for your role via our in-house Learning and Development team
Discount on F1 merchandise
Discount at F1’s experiences including F1 Arcade and F1 Drive
Perkbox benefit portal

About the Company

At Formula 1, we are passionate about delivering the world’s greatest sports and entertainment spectacle leaving a positive legacy wherever we race.
Innovation has always been at the heart of what we do ever since our first Grand Prix in 1950.
Now, more than 75 years on, the sport remains a pioneer, developing technologies that have made a significant impact on society beyond the track.
Everything you see on screen or at an event comes via our passionate and dedicated people.
Whether its engineering, broadcast, legal, logistics, security, event management, commercial, media rights, marketing, or communications there is always a talented team working to maximise the potential of the sport.
Joining F1 means becoming part of a team that values innovation, collaboration and personal growth.
We offer a dynamic work environment where ideas are heard, and employee contributions truly make an impact.
We seek to recruit, develop, and retain the most talented people to play their role in accelerating the future of the sport.

Equal Opportunity

We only communicate with candidates through official @f1.com email addresses. We will never contact you via personal email accounts, messaging apps, or request payment as part of our recruitment process. If you receive suspicious communication claiming to be from our talent team, please report it to recruitment@f1.com.