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About the Role
The Bureau Support Coordinator will provide administrative support to the Bureau of Health Promotion for Justice-Impacted Populations (HPJIP) and its Steering Committee, coordinating hiring processes and managing bureau-wide communications and events.
Responsibilities
- Coordinate hiring for the bureau.
- Serve as the standing point of contact with divisional Human Resources.
- Maintain the roster of filled positions and open lines with a hiring tracker.
- Schedule interview panels after receiving candidate list.
- Onboard new employees.
- Offboard employees, including conducting offboarding interviews and sending required notices.
- Maintain the bureau orientation curriculum and checklist, including scheduling orientation and requesting equipment access.
- Maintain the bureau's staff rosters and distribution list.
- Send bureau-wide messages on behalf of bureau leadership, including Division of Mental Hygiene announcements and directives.
- Produce the bureau newsletter on a monthly schedule.
- Plan and run the quarterly bureau-wide meeting.
- Deliver two annual community building events for bureau staff.
- Provide administrative support to the Bureau's Strategic Plan Steering Committee.
Requirements
- Master's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field and 2 years of relevant project coordination and/or project management experience.
- Bachelor's degree in psychology, Social Work, Public Health, Public Administration, Public Policy, or a relevant field and 3 years of relevant project coordination and/or project management experience.
Skills
- Experience coordinating hiring, onboarding, or other personnel processes in a large public agency or health care organization.
- Experience working with Human Resources on postings, interview scheduling, and overtime or timekeeping administration.
- Strong writing and editing skills for internal audiences.
- Organizational habits to keep a monthly publication, a quarterly all-staff meeting, and a committee's minutes on schedule.
- Proficiency developing rosters, distribution lists, and trackers with attention to accuracy and confidentiality.
- Experience using Excel, including creating and manipulating large data sets using pivot tables, V-lookup, and formulas.
Location
- Queens, New York
Work Type
- Full-time
Experience Level
- 2 years of relevant project coordination and/or project management experience
- 3 years of relevant project coordination and/or project management experience
Education Level
- Master's degree
- Bachelor's degree
Salary/Compensations
- $74,506 - $75,106
Benefits
- Excellent Benefits Package
About the Company
- The Research Foundation for Mental Hygiene, Inc. (RFMH) promotes the mental health of all New Yorkers, focusing on hope and recovery for adults with serious mental illness and children with serious emotional disturbances.
- RFMH is committed to supporting underserved individuals, organizations, and communities by reducing disparities in access, quality, and treatment outcomes.
- RFMH is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York.
- Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits.
Equal Opportunity
- Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.
- Applicants with lived mental health experience are encouraged to apply.
- RFMH is deeply committed to supporting underserved individuals, organizations, and communities.
- RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations.
- A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency.