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About the Role
EQ Governance Advisory is seeking an individual to provide high-quality company secretarial and administrative support to clients. The role involves proactively managing a client portfolio, ensuring accurate and efficient company secretarial activities in line with best practices.
Responsibilities
- Manage a varied portfolio of clients, primarily UK corporate entities, delivering a responsive and high-quality service.
- Maintain accurate statutory records using Kube, Diligent and other company secretarial systems.
- Manage client compliance diaries, ensuring statutory and regulatory deadlines are clearly communicated and met.
- Prepare statutory forms, returns and supporting documentation for client approval and signature.
- Complete statutory filings with Companies House, including annual Confirmation Statements.
- Prepare routine and non-routine board and company minutes, including approvals of annual financial statements and statutory filings.
- Prepare and upload regulatory documents, including NSM submissions and announcements via Regulatory Information Services (RIS).
- Prepare dormant company accounts where required.
- Incorporate new companies and manage associated post-incorporation requirements.
- Maintain company minute books and records in line with statutory retention requirements.
- Work collaboratively as part of client delivery teams, under the direction of Client/Assistant Directors and Senior Managers.
- Prepare and distribute Board and Committee meeting packs.
- Draft governance reports for client Boards and provide statutory information and reports when requested.
- Maintain and update templates, precedents, checklists and guidance to ensure they remain accurate and fit for purpose.
- Identify opportunities to improve internal processes and procedures, supporting timely and high-quality client delivery.
- Support and coach junior team members, helping them manage their day-to-day workloads and priorities.
- Support the EQ Governance Advisory Management Team with business development, marketing activities and relevant client or industry events.
Requirements
- A recognised degree or equivalent qualification.
- CGI (formerly ICSA) qualified or currently working towards the qualification.
- At least 3 years’ company secretarial experience.
- Good knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006.
- Experience supporting corporate clients, senior stakeholders and/or Board members.
- Experience using company secretarial software such as Kube, Diligent Entities and GEMS.
- Strong Microsoft Office skills, particularly Excel and PowerPoint.
Skills
- Excellent attention to detail with a high level of accuracy.
- Strong organisational and prioritisation skills, with the ability to manage competing deadlines.
- Strong written and verbal communication skills.
- Confident building effective working relationships with clients, colleagues and senior stakeholders.
- A proactive, flexible and resilient approach to work.
- Strong analytical, numerical and problem-solving skills.
- A collaborative approach and ability to work effectively as part of a team.
- Professional and diplomatic when working with senior stakeholders and Board members.
- High levels of integrity and discretion when handling confidential information.
- Ability to support and guide junior colleagues where required.
Location
- London
Work Type
- Fixed Term Contract
Experience Level
- 3 years’ company secretarial experience
Education Level
- Recognised degree or equivalent qualification
- CGI (formerly ICSA) qualified or working towards
Salary/Compensations
- £35,000 - £42,000
Benefits
- Competitive pay
- Wellness benefits
About the Company
- EQ is a fintech that connects the future of capital, communications, and governance.
- EQ’s mission is to digitize every aspect of shareholder interaction, making investments more accessible, transparent and more engaging than ever before.
- EQ is the only global technology partner dedicated to both public relations and investor relations solutions.
- EQ Governance Advisory provides corporate governance and company secretarial services to quoted and unquoted companies operating to UK governance standards.
- EQ is recognized as a Top Employer in US, UK and India!
- Together we offer more than a job, we offer a place to grow.
- Through hands-on experience, real-world projects, and access to industry-leading tools, you’ll have what you need to build a meaningful career.
- You’ll join a diverse, global team united by innovation, collaboration, and a shared passion for what we do.
- With flexible work options, competitive pay, wellness benefits, and a people-first culture, we support your success - both at work and beyond.
Equal Opportunity
- We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.