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About the Role

The Administrative Assistant for the Executive Office Team provides strategic administrative, task-management and project support to senior leaders in the Executive Office, helping to keep the work organized and on track. This role supports the senior leaders within the Executive Office to maximize the impact of their time, execute their leadership responsibilities on schedule, and arrive fully prepared for internal and external engagements.

Responsibilities

Lead project and task management, deadline tracking, and timely follow-through for senior leaders in the Executive Office.
Maintain a comprehensive view of commitments, deliverables, and pending decisions for Executive Office senior leaders, tracking each to completion.
Ensure open items, decisions required, and upcoming deadlines for the Chief Executive Officer are elevated for action daily.
Lead a bi-weekly look-ahead for the Executive Office that surfaces major deadlines and preparation needs.
Serve as a point of contact for internal staff and project leads whose workflows require the involvement or input of senior leaders in the Executive Office.
Confirm that briefing materials are in hand in advance, setting and managing deadlines with internal content owners.
Ensure the schedule and expected deadlines for the senior leaders of the Executive Office stay aligned, adjusting calendars to leave adequate room for preparation.
Maintain the Executive Office’s systems, trackers, templates, and workflows, including the use of AI and workflow-automation tools.
Provide primary administrative support to the Chief of Staff and Senior Advisor, and secondary administrative coverage to the Chief Executive Officer.
Field scheduling and meeting requests directed to the Executive Office leaders, triaging, sequencing, redirecting, or declining requests.
Coordinate logistics for internal and external meetings and convenings, including agenda circulation, materials, technology and room or virtual setup.
Organize travel, including itineraries, ground logistics, briefing packets, contingency planning, and real-time troubleshooting.
Manage administrative duties such as preparing expense reports, processing invoices, and maintaining contact and CRM records.
Draft and iterate documents, correspondence, spreadsheets, and presentation materials.
Prepare notes and readouts from meetings and cascade to relevant internal stakeholders.
Track and support meeting preparation and post-meeting follow-up.

Requirements

At least 7 years of relevant professional experience.
At least 5 years serving as an assistant to executives of organizations comparable to Blue Meridian.
Proven ability to adapt and pivot quickly based on new information.
Ability to propose creative alternatives and solutions to complex and competing scheduling demands.
Ability to prioritize and re-prioritize tasks in real-time to meet deadlines in a fast-paced environment.
Excellent administrative and organizational skills, with strong attention to detail.
Self-starter, able to work independently as well as collaboratively.
Outstanding written and verbal communications skills, including drafting emails, letters and memoranda, and proofreading.
Ability to communicate professionally and effectively in person, electronically or by phone.
Sound judgment, including the ability to use and show discretion, make difficult decisions independently, and effectively solve problems.
Strong interpersonal skills with a professional and genial demeanor.
Ability to work with people with different backgrounds and experiences.
Demonstrated ability to effectively use AI tools and technologies to enhance productivity and work quality.
Proven track record handling highly confidential and sensitive information with absolute discretion.
Proven ability to effectively use AI tools, including the ability to critically evaluate AI-generated outputs, apply appropriate judgment when using AI assistance, and integrate AI tools effectively within their work processes.
Strong facility with common workplace technology, including Microsoft Office, SharePoint and Salesforce/CRM.
Ability to learn new software quickly.
Willing to travel as needed.

Skills

AI tools and technologies
Microsoft Office
SharePoint
Salesforce/CRM
Project management
Task management
Deadline tracking
Calendar management
Meeting coordination
Travel organization
Expense reporting
Invoice processing
Document drafting
Correspondence drafting
Spreadsheet creation
Presentation material creation
Note-taking
Proofreading
Communication (written and verbal)
Interpersonal skills
Problem-solving
Discretion
Adaptability
Prioritization

Location

New York City

Work Type

Hybrid working arrangement
Exempt

Experience Level

7 years of relevant professional experience
5 years serving as an assistant to executives

Education Level

Bachelor's degree is a plus

Salary/Compensations

$88,000
Performance-based variable incentive bonus

Benefits

Employer contributions to a retirement savings plan
Medical, dental, and vision coverage with minimal employee contribution
Life and disability insurance
Paid time off including vacation/personal days, paid holidays, half-day summer Fridays, and week-long office closures in the summer and winter
Internal and external professional development opportunities
Home Office set-up allowance
Tuition reimbursement

About the Company

Blue Meridian Partners is a pioneering philanthropic model for finding and funding scalable solutions to the problems that limit economic mobility and trap America’s young people and families in poverty.
We bring an innovative investor mindset backed by a decades-long track record to the pursuit of upward economic mobility for individuals and communities.
By pooling resources, our Partners can unlock substantial philanthropic capital and invest effectively and efficiently.
Anchored by our tested and continuously improving, performance-based investing approach, Blue Meridian makes strategic, long-term investments across multiple portfolios aimed at boosting economic mobility from cradle to career.
We support nationwide and place-based strategies to amplify impact across the country and within specific communities.
We identify visionary social sector leaders who address key drivers of poverty and invest the flexible, upfront capital they need to dream bigger and exponentially expand their reach, influence, and impact.
We are constantly learning, exploring, and seeking out new collaborations in relentless pursuit of creating lasting impact at scale that can change the life trajectories of millions of young people and families in America.
Blue Meridian is staffed by an experienced team of results-focused leaders, and we welcome other mission-driven champions to join us.

Equal Opportunity

Blue Meridian Partners is committed to equal employment opportunity, without regard to race, color, gender, religion, age, national origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, veteran status, prior record of arrest or conviction, genetic information or any other characteristic protected by law.
These opportunities include all terms, conditions and privileges of employment, including (but not limited to) recruiting, hiring, job assignment, training, compensation, benefits, discipline, promotion, and termination.