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About the Role
Glamorgan Heating & Cooling is seeking a highly organized, motivated, and dependable Parts & Inventory Manager to oversee purchasing, inventory management, warehouse operations, job preparation, and material deliveries. This hands-on position requires someone comfortable working both in the warehouse and out in the field, playing a critical role in improving efficiency, reducing expenses, and keeping technicians productive.
Responsibilities
- Order HVAC, plumbing, and installation materials needed for daily operations.
- Maintain positive relationships with supply houses, vendors, and equipment distributors.
- Compare pricing and identify opportunities to reduce purchasing expenses.
- Track purchase orders, special orders, backorders, and deliveries.
- Handle material returns, warranty parts, and defective equipment.
- Ensure necessary parts are available before scheduled jobs.
- Maintain accurate inventory records for the warehouse and company vehicles.
- Monitor stock levels and maintain appropriate quantities of commonly used parts.
- Perform routine inventory counts and investigate discrepancies.
- Track materials assigned to specific jobs and technicians.
- Manage inventory through ServiceTitan and other company systems.
- Identify missing, damaged, obsolete, or unused inventory.
- Establish organized inventory storage and tracking procedures.
- Drive company vehicles to pick up equipment, parts, and materials from vendors and supply houses.
- Deliver necessary materials directly to technicians and installation crews at job sites.
- Respond to urgent parts requests to minimize technician downtime.
- Coordinate daily pickup and delivery schedules efficiently.
- Transport HVAC equipment, plumbing materials, tools, and other job-related supplies.
- Assist with loading and unloading equipment and materials.
- Pick up unused materials, equipment, and returns from job sites.
- Ensure deliveries are accurate, organized, and completed in a timely manner.
- Maintain a clean, organized, and properly operated company delivery vehicle.
- Follow all company vehicle policies and safe driving practices.
- Review upcoming jobs and determine required equipment and materials.
- Pull, organize, and stage installation materials before scheduled jobs.
- Prepare complete material packages for HVAC and plumbing installation crews.
- Verify materials against job requirements to prevent missing items.
- Communicate with managers, dispatchers, and technicians regarding material needs.
- Ensure technicians have the supplies necessary to complete jobs without unnecessary trips to supply houses.
- Maintain a clean, organized, and safe warehouse environment.
- Establish clearly labeled storage locations for parts, equipment, and materials.
- Receive incoming deliveries and verify quantities and condition.
- Organize shelving, storage areas, and equipment locations.
- Assist with maintaining organized and properly stocked company vehicles.
- Coordinate disposal, recycling, and scrap material management.
- Keep warehouse operations efficient and professional.
- Track purchasing expenses and material usage.
- Reduce unnecessary purchasing, waste, and material losses.
- Ensure materials are properly documented and assigned to jobs.
- Identify inventory discrepancies and report concerns to management.
- Maintain accurate records of material deliveries and returns.
- Provide regular updates regarding inventory levels, purchasing, and operational needs.
- Continuously identify ways to improve efficiency and reduce technician downtime.
Requirements
- Previous experience in warehouse operations, inventory management, purchasing, or parts management preferred.
- HVAC and plumbing material knowledge is strongly preferred but not necessary.
- Valid driver's license and acceptable driving record required.
- Comfortable driving company vehicles and making deliveries throughout the Capital Region.
- Strong organizational skills and attention to detail.
- Ability to lift, load, unload, and safely transport materials and equipment.
- Strong communication and time-management skills.
- Basic computer skills and ability to learn inventory management software.
- Experience with ServiceTitan is a plus.
- Ability to work independently and prioritize multiple responsibilities.
- Professional appearance, positive attitude, and strong work ethic.
- Dependable, punctual, and committed to supporting the team.
- Proactive, dependable, and takes pride in keeping operations running smoothly.
- Anticipates technician needs, prepares materials ahead of time, maintains an organized warehouse, and responds quickly when field teams need support.
- Willing to jump between responsibilities throughout the day, whether that's organizing inventory, placing orders, preparing equipment, or delivering materials to a technician.
Skills
- Inventory management
- Purchasing
- Warehouse operations
- Parts management
- HVAC material knowledge
- Plumbing material knowledge
- Driving
- Organization
- Attention to detail
- Communication
- Time management
- Computer skills
- ServiceTitan
- Independent work
- Prioritization
- Problem-solving
- Team support
Location
- Mechanicville, NY
Work Type
- Full-Time
Experience Level
- Previous experience in warehouse operations, inventory management, purchasing, or parts management preferred.
Salary/Compensations
- Competitive compensation based on experience.
Benefits
- Full-time, stable employment.
- Opportunities for growth and advancement.
- A fast-growing company with a strong team environment.
- The opportunity to take ownership of an essential company department.
About the Company
- Glamorgan Heating & Cooling is a rapidly growing HVAC and plumbing company serving New York's Capital Region.
- We pride ourselves on professionalism, quality workmanship, exceptional customer service, and operational excellence.