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About the Role
Provides executive-level administrative support to all Senior Vice Presidents, proactively managing calendars, coordinating meeting logistics and materials, arranging business travel, and maintaining credit card documentation. The role focuses on efficient logistics, handles confidential information, and interfaces professionally with internal and external contacts.
Responsibilities
- Proactively manages and maintains calendars for all SVPs, anticipating scheduling needs, resolving conflicts, and ensuring adequate preparation and travel time.
- Schedules and confirms internal and external meetings, appointments, and recurring commitments.
- Communicates schedule changes promptly and maintains accurate, up-to-date calendar details.
- Coordinates meeting logistics, including scheduling, sending invitations, tracking confirmations, and communicating logistical details.
- Schedules and reserves meeting rooms and coordinates virtual meeting access as needed.
- Gathers, organizes, and distributes documents and materials in advance of meetings, with responsibility focused on logistics and readiness rather than developing meeting content.
- Coordinates domestic and international business travel for SVPs, including booking flights, hotels, ground transportation, and other required arrangements.
- Prepares and communicates complete travel itineraries, monitors changes, and resolves travel-related logistical issues.
- Maintains complete and accurate credit card records for assigned SVPs.
- Collects and submits receipts to Finance, completes the appropriate forms, codes expenses as required, and ensures timely reconciliation and approval.
Requirements
- Associate degree or Bachelor’s degree preferred; high school diploma or equivalent required.
- A minimum of five years of experience in an administrative role.
- Detail-oriented individual with strong organizational skills.
- Proficiency in data entry.
- Ability to work effectively both independently and as part of a team.
- Excellent customer-facing verbal and written communication skills.
- High degree of discretion and professionalism in handling confidential information.
Skills
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Microsoft Outlook
- Zoom
- Microsoft Teams
- Salesforce
- SharePoint
- Calendar management
- Email management
- Document management
- Personal Effectiveness and Credibility
- Thoroughness and attention to detail
- Collaboration Skills
- Flexibility and adaptability
Location
- in office
- Greater Syracuse/Central New York region
Work Type
- full-time
- in office
Experience Level
- Minimum of five years of experience in an administrative role
Education Level
- Associate degree or Bachelor’s degree preferred
- High school diploma or equivalent required
Salary/Compensations
- $60,000.00 - $70,000.00 Annually
About the Company
- CenterState CEO is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer.
Equal Opportunity
- without regard to race, creed, national origin, religion, sex (including pregnancy, childbirth or related medical conditions), gender, gender identity, age, marital status, physical or mental disability, predisposing genetic characteristics, sexual orientation, domestic violence victim status, military status or veteran's status.